Mission Statement

The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible.

Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Position Summary

The billing specialist will perform a variety of contractual, financial, and general billing tasks to assist in the management of all matters relating to financial government and non-government financial agreements.

The Billing Specialist will work closely with the Corps Officer and Division directors to oversee existing contracts and review new opportunities for government funding.

The billing specialist will liaise with grantors to establish and maintain good relations.

Essential Functions

• Identifying and resolving issues with income processing, such as discrepancies, billing errors or late payments
• Review all assigned contracts.
• Preparing periodic financial reports to track income and expenses Submitting reimbursement claims after verifying their authenticity, going through the supporting documentation and ensuring compliance with company guidelines.
• Review all assigned contracts, monitor personnel requirements, and compliance outlined in contracts & licensing regulations.
• In collaboration with the Finance Department, assist with analyzing monthly financial activities and explain variances from budget to actuals monthly.
• Assist with the preparation of program related budgets and proposals, including Requests for Proposals (RFP), amendments, and other related functions, ensuring the agency’s ability to meet financial and programmatic requirements.
• Prepare and submit reports to funding sources, coordinating with program and Finance Department staff as needed to obtain essential information and report data.
• Assist in corrective action plans from reviews / audits by city, county, state or federal.
• Communicate with grantors and subcontractors regarding program changes, financial matters, budget modifications, addendums, extensions, non-compliance and renewals.
• Oversees proper maintenance of paper and electronic financial files of government contracts.
• Notify programs of reporting deadlines, new and / or renewal applications for government funds.
• Ensure that all contracts are billed according to contract guidelines.
• Attend webinars, collaboration meetings, and training related to contractual subject matter.
• Perform other duties as required.

Working Conditions

Ability to walk, stand, bend, squat, climb, kneel and twist on an intermittent or sometimes continuous basis. Ability to grasp, push, pull objects such as files, file cabinet drawers, and reach overhead.

Ability to operate computer, fax and telephone. Ability to lift up to 25 lbs. Some travel required to participate in training opportunities.

Minimum Qualifications

• Bachelor’s degree in business, economics, accounting, or related field.
• Experience in grant writing and / or grants management from recognized institution or demonstrated knowledge thereof.
• Two or more years of experience in preparation and compliance management of government grants and contracts.
• Experience working with Word, Excel, Access, PowerPoint, e-SNAPS, LOCCS, and electronic communications.
• Must possess a valid driver license and pass a criminal a criminal background.

Skills, Knowledge & Abilities

• Technical expertise in developing contract overlays to maximize earnings.
• Strong organizational skills and follow-through on tasks.
• Understanding of budgets and finance.
• Excellent written and oral skills.
• Ability to manage multiple priorities simultaneously while paying critical attention to detail.
• Ability to work independently as well as on a team.
• Ability to meet deadlines.
• Strong organizational skills. Ability to work well with others in sometimes difficult circumstances.
• Advanced computer skills (Windows, Excel and Microsoft Office).
• Ability to keep detailed financial reports and meet financial deadlines.

Last updated : 2024-05-12