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Operations and Administrative Specialist
$49k-61k (estimate)
Full Time | Social & Legal Services 2 Weeks Ago
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The Jewish Federation of Cincinnati is Hiring a Remote Operations and Administrative Specialist

OPERATIONS & ADMINISTRATIVE SPECIALIST
WHO ARE WE?:
Jewish Family Service of Cincinnati strengthens lives in our community by providing professional social services to families and individuals in times of need. Jewish Family Service serves all individuals, without regard to religion, race, age, disability, sexual orientation, national origin, or ability to pay. JFS was founded in 1943 with the vision of leading the way to a Jewish community where everyone lives with dignity, security, and hope. Over the years, the agency has evolved and adjusted its mission to meet the ever changing needs of the community it serves, but one thing has remained the same since the agency was founded—Jewish Family Service hires incredible people to do remarkable things!
If you are wondering, whether you have to be Jewish to work here, the answer is absolutely not! Jewish Family Service values a diverse workforce and serves clients from all walks of life and with every imaginable background. We are an Equal Opportunity Employer and are not concerned about your religious affiliation, ethnicity, sexual orientation, gender/gender identity, race, political beliefs, etc. We only care about your abilities, skills, knowledge, and degree of human compassion.
POSITION SUMMARY:
The Operations and Administrative Specialist supports the daily operation of the Center for Holocaust Survivors (CHS) and the Russian Jewish Cultural Center (RJCC) at Jewish Family Service by providing administrative support to the programs. In addition, the Operations and Administrative Specialist will oversee compliance for grant-funded projects. This may include project planning and coordination of events. This is an office-based position with future opportunity for hybrid work-from-home.
ESSENTIAL FUNCTIONS:
Grant Compliance
  • Process all requests for payment and reimbursement for program using database software, validating all requests for appropriateness and compliance.
  • Prepare weekly report for import into spreadsheets and general ledger using multiple databases.
  • Create and maintain Excel spreadsheets for tracking client and financial data. Use precise accounting to manage complex budgets and funding sources in compliance with multiple grant guidelines.
  • Assist with ensuring compliance with audits.
  • Support quarterly and annual grant reporting including logic models, programmatic calendar, and tracking of measurement outcomes.
  • Prepare and contribute to quarterly grant reports. Submit grant reports. Communicate grant report status with collaborative team.
  • Track grant budgets in collaboration with Senior Director, Program Manager and Shared Business Services (SBS).
Administrative Support
  • Assist in creating and analyzing projections of unmet client needs.
  • Assist in creating budget projections and continual forecast spending.
  • Coordinate with SBS on spending reconciliation by grant and category to match general ledger.
  • Assist in maintaining records for audits, preparing for audits.
  • Maintain accurate client information spreadsheets and databases. Ensure client confidentiality and privacy at all times.
  • Communicate with vendors via phone and email.
  • Communicate regularly with CHS Care Managers and Program Specialists
  • Apply Person Centered-Trauma Informed (PCTI) principles and practices in all client interactions.
  • Support grant projects including participating in project planning and delivery of grant events within the framework of CHS socialization programming.
  • Assist with socialization programs, including set up and cleanup.
  • Assist with transportation of clients to programs as needed.
  • Conduct visits at client homes as needed.
  • Participate in the JFS HQ Security Team rotation, including opening and closing procedures.
  • Perform other duties as assigned.
POSITION QUALIFICATIONS:
  • A minimum of an Associate’s degree and two years of related work experience is required
  • Bachelor’s degree preferred
  • Must be highly proficient in Microsoft Office software and Microsoft365, especially Excel.
  • Experience with web-based databases, videoconferencing software such as Zoom and Skype, and editing PDF documents using Adobe Acrobat preferred.
  • Bilingual in Russian and English preferred. Must have excellent written and verbal communication skills in English.
  • Ability to collaborate, take direction/instruction from multiple people with asynchronous goals/schedules.
  • Ability to work with a diverse client population which includes older adults, Holocaust survivors, clients with limited English proficiency, survivors of trauma, and those with dementia. Knowledge of PCTI principles is preferred.
  • Ability to work independently and to take initiative.
  • Able to use standard office equipment including a laptop computer, copier, mail machine, and other items.
  • Able to navigate office and community environments.
  • Valid driver’s license plus appropriate automobile insurance as determined by our liability insurance company.
  • Clear and precise in both spoken and written communication with strong attention to detail.
  • Able to handle confidential material with discretion.
  • Detail-oriented and able to perform quality control assessments.
  • Knowledge of the Jewish community is preferred.
  • $20-$22/Hour based on experience
This job description is not intended to be all-inclusive, and incumbent will also perform other reasonably related business duties as assigned by supervisor or other management as required. Jewish Family Service reserves the right to revise or change job duties as the needs arise. This job description does not constitute a written or implied contract of employment.

Job Summary

JOB TYPE

Full Time

INDUSTRY

Social & Legal Services

SALARY

$49k-61k (estimate)

POST DATE

04/04/2024

EXPIRATION DATE

04/03/2024

WEBSITE

jewishcincinnati.org

HEADQUARTERS

CINCINNATI, OH

SIZE

50 - 100

FOUNDED

1896

TYPE

Private

CEO

SHEPARD ENGLANDER

REVENUE

$10M - $50M

INDUSTRY

Social & Legal Services

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