● Efficiently manage schedules for the Treatment Team, ensuring optimal coverage and support as

needed.

● Coordinate and schedule Academy Offsite, Elevate Activities, and campus wide events, fostering a

positive and engaging environment.

● Attend shift change sessions, ensuring seamless communication and coordination among team

members.

● Track overtime and absenteeism, providing insights and recommendations for effective staffing

management.

● Finalize schedules for Residential, aligning staffing with program needs and objectives.

● Collaborate with other departments to ensure proper staffing in Medical, Clinical, and other

critical areas.

● Assign staff to program transports, oversee logistics, and maintain efficiency in transportation

operations.

● Oversee compliance with regulatory standards and organizational policies related to scheduling

and staffing.

● Manage time off requests and approvals, ensuring adequate coverage and compliance with

organizational guidelines.

Event and Activity Coordination:

● Assist in arranging campuswide activities, ensuring effective organization and participation.

● Ensure special activity requests for larger activities are documented (approvals), processed, and

executed seamlessly.

Logistical Oversight:

● Coordinate program transports and medical runs, ensuring timely and efficient logistical

operations.

● Collaborate with the Treatment Team and other relevant stakeholders to facilitate clear

communication regarding schedules and logistical details.

● Maintain detailed and organized documentation of scheduling related activities, training sessions,

and compliance records.

Quarterly Goals:

● Contribute to developing and achieving quarterly goals for the program, aligning scheduling

efforts with broader objectives.

● Undertake additional responsibilities as assigned by supervisors or management to contribute to

the overall success of the team and organization.

● Demonstrate flexibility and adaptability in handling new tasks, projects, or initiatives as they

arise.

● Foster a culture of innovation and creativity in scheduling processes, seeking opportunities for

improvement and efficiency.

● Embrace a "next man up" mentality, ensuring seamless coverage and support within the team.

● Proactively collaborate with team members to ensure a smooth transition during changes in

responsibilities, fostering a culture of mutual support and accountability.

● Approach new tasks with enthusiasm and a solution-oriented mindset, contributing to the team's

overall efficiency and success.

● Organizational Skills: Demonstrated ability to maintain meticulous organization with keen

attention to detail in scheduling and coordination tasks.

● Communication: Exceptional written and verbal communication skills, enabling precise and

effective interaction with team members and stakeholders.

● Time Management: Proven ability to manage multiple tasks simultaneously and prioritize

effectively to meet deadlines in a dynamic work environment.

● Computer Proficiency: Proficient in basic computer skills, including Microsoft Office Suite (Word,

Excel, Outlook), with a willingness to learn and adapt to new scheduling software and systems.

● Team Player: Ability to collaborate effectively within a team environment while also being capable

of working independently.

● Availability: Flexible availability to work part-time hours as required by the organization.

● Customer Service: Prior experience in customer service or administrative roles is advantageous,

showcasing a dedication to providing exceptional service and support.

● Adaptability: Eagerness to learn and adapt to new processes, procedures, and software tools to

enhance efficiency and effectiveness in scheduling and coordination tasks.

Competencies 

Organizational Excellence: Demonstrates exceptional organizational skills to efficiently manage

schedules, coordinate events, and track logistical details with precision and accuracy.

● Communication Proficiency: Exhibits strong written and verbal communication skills to

facilitate clear and effective communication among team members, stakeholders, and external

parties.

● Time Management: Proficiently manages time and prioritizes tasks to meet deadlines, ensuring

seamless coordination of schedules and activities.

● Technological Aptitude: Possesses proficiency in relevant software applications such as

Microsoft Office Suite and scheduling software and demonstrates a willingness to learn and adapt

to new technologies and systems.

● Team Collaboration: Collaborates effectively within a team environment, fostering open

communication, mutual support, and accountability to achieve shared goals and objectives.

● Adaptability: Demonstrates flexibility and adaptability in handling new tasks, projects, or

initiatives and effectively adjusts to schedule changes, priorities, and responsibilities.

● Customer Service Orientation: Exhibits a customer-focused approach in interactions with team

members, stakeholders, and participants, providing support and assistance with professionalism

and courtesy.

● Attention to Detail: Pays meticulous attention to detail in scheduling, logistics, and

documentation, ensuring accuracy and completeness in all tasks and activities.

● Problem-Solving Skills: Strong problem-solving abilities to identify issues, develop solutions,

and implement effective strategies to address scheduling conflicts, logistical challenges, and other

operational issues.

● Regulatory Compliance: Maintains a thorough understanding of regulatory standards and

organizational policies related to scheduling, staffing, and event coordination, ensuring adherence

to compliance requirements at all times.

● Initiative and Innovation: Proactively seek opportunities for improvement and innovation in

scheduling processes and procedures, contributing creative ideas and solutions to enhance

efficiency and effectiveness.

● Professionalism: Conducts oneself with professionalism, integrity, and discretion in all

interactions and communications, representing the organization positively and upholding its

reputation and values.