Overview

Join the HJF Team!

The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike. Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.

This position will be in support of the Diabetes Center of Excellence/Endocrinology Department located at Brooke Army Medical Center at Fort Sam Houston, TX.

HJF is seeking a Research Coordinator I position to provide administrative project coordination of a three-year, two-phase American Diabetes Association funded project examining acceptance based coping skills for Latinx military patients with Type 2 Diabetes Mellitus. The incumbent will write, edit, document, and package protocols, consent forms and other regulatory documents for all assigned medical and academic centers. Responsible for protocols from all sponsors (federal and non-federal) and completing all actions for the protocol to receive final IRB Approval. This position is contigent on receipt of award funding.

Responsibilities

• Writes protocol applications and consent forms for Institutional Review Boards. Prepares and submits required institution and federal documentation for the conduct of the trial.
• Reviews new patient records and screens patients for eligibility in participation of research protocol. Actively markets and recruits for study around the Joint Base San Antonio area.
• Interviews patients for protocols and collects and analyzes appropriate data for recruitment purposes, determines patient interest and obtains informed consent. Educates participants about the research protocol, their roles in the protocols, and any other vital information.
• Manages all regulatory activities and aids in building project management documents (e.g., standard operating procedures) for the American Diabetes Association funded program upon receipt of IRB approval. This includes preparing any addenda and/or annual progress reports, submitting adverse event/safety information to the IRB, updating/maintaining regulatory requirements and maintains accurate regulatory-compliant program/study binders.
• Collects, organizes, catalogs, disseminates, and maintains appropriate files of current research data, including electronic databases and REDCap. Maintains weekly/monthly status reports on all patients with overall PI at Baylor College of Medicine (BCM), local PI and team of collaborators.
• Schedules participants for appointments and visits. Assists with monitoring audits/visits for protocols. Travels to BAMC workplace to support the protocol or works remotely as feasible.
• Adheres to legal, professional and ethical codes with respect to confidentiality and privacy. Assures that protocol requirements are achieved within Good Clinical Practices.
• Acts as a liaison between participants and healthcare team and serves as a resource for the participants.
• Maintains organization of electronic filing systems and data collection.
• Coordinates all research efforts with the BCM research team, primarily the BCM Research Coordinator and PI.
• Meets approximately weekly with BCM Research Coordinator via video teleconference (e.g., Microsoft Teams).
• May perform other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for role.

Qualifications

Education and Experience

• Bacherlor's Degree
• Minimum of 0-2 years experience required.

Required Knowledge, Skills and Abilities

• Knowledge of federal and local regulations and policies pertinent to research involving human subjects.
• Excellent interpersonal communication skills.
• Proficient computer skills.
• Ability to communicate effectively and to work with individuals of all levels.
• Working knowledge of all applicable federal and military regulations regarding the use of human and animal subjects in research (e,g., 21 CFR 50, 21 CFR 56, 21 CFR 312, 21 CFR 14, 45 CFR 46, FDA Form 1571, and FDA Form 1572).
• Must be familiar with Institutional Review Board activities and Institutional Biosafety Committee actions.
• Must be able to set and meet deadlines.
• Proficiency in Spanish language is preferred.
• BLS certification highly preferred.
• CITI training certification highly preferred.

Physical Capabilities

• Lifting: Requires lifting materials up to 10 lbs.
• Ability to stand or sit at a computer for prolonged periods

Work Environment

• This position will take place primarily in a clinic setting.

Some positions or sites may require that the incumbent be fully vaccinated against COVID-19. Proof of vaccination may be required.

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, education and credentials, a criminal background check, and a department of motor vehicle (DMV) check if applicable. Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities 

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c) 

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.