Company Description

People from all around Seattle who come to work at The Hearthstone want to feel as if they're doing something of value. Whether for nursing jobs, accounting positions, the IT department or for any other spot, helping to provide the highest quality retirement lifestyle for our senior community is the very definition of worth and value.

There are many departments at The Hearthstone where employees can build careers, from nursing jobs to dining services and dozens of positions in between. We are an employer of choice in the Seattle, Washington area.

EEO Employer

Job Description

Position Summary:

The Medical Records Coordinator ensures that information regarding care in the Hearthstone Health Center is presented in a manner consistent with established health information policies and procedures.

Duties/Responsibilities:

• Obtain and supervise the admission information.
• Transfers of resident medical information to/from Health Center or to a different level of care within the community.
• Inputs resident clinical and demographic information into the computer system.
• Maintain Admission Number Register, Census Register, Master Patient Index in the Computer, Emergency Card File and Death Register.
• Keep a daily tally of all residents in the computer census program.
• Code resident’s diagnosis according to current ICD 10 coding system in collaboration with Nursing and Therapy Teams.
• Monitor all records to ensure proper compliance with Federal & State regulations.
• Monitor each resident’s chart for current information and timely updates.
• File all completed records according to present system used, maintain archives.
• Audit charts for completeness after admission: 72 hrs., 7 days 14 days, 21 days, quarterly and prn.
• Coordinates the Triple check process and drives communications with the Billing and Accounting teams for skilled stays.
• Attends and participates in Medicare meetings.
• Initiate Medicare and/or commercial insurance forms for all residents being reviewed in Medicare/Skilled meetings and as necessary.
• Type and deliver appropriate letters for Social Services.
• Attend all workshops and educational trainings that pertain to medical record duties.
• Perform related duties and generate reports, as requested by the D.N.S.
• Keep current on all regulatory changes.
• Complies with insurance company requests for information on residents’ status.
• Completes auditing functions on charts for Health Center, and Assisted Living/Memory Care residents.
• Assemble and breakdown charts and maintain back-up charts for Health Center and AL residents when discharged from different levels of care.
• Manages Resident health information according to HIPAA guidelines.

Benefits

• 403(b) Retirement Plan
• Employee Assistance Program
• Medical & Dental
• Flexible Spending Account Option available
• Life / AD&D
• Paid Bereavement Leave
• Paid Holidays
• Paid Sick Leave
• Paid Vacation
• Subsidized Metro Bus Pass
• Company provided Long-term Disability Insurance
• Voluntary Life / AD&D
• Voluntary Short-term Disability Insurance
• Voluntary Vision Insurance
• Fitness Center - Free