The Executive Office (EO) is a small, high-impact team that drives GMF to deliver in the face of great strategic challenges to the transatlantic alliance today. The Executive Office is the public face of GMF with representation to the highest level of governments, strategic partners, business and thought leaders. In addition, the EO manages the senior leadership team to enable GMF to ensure organizational goals are achieved.

Job Summary:

As a key member of a high-functioning and impact-driven Executive Office team, the Executive Assistant to the President manages the President and the Chief Operating Officer's heavy meeting and travel schedules along with administrative needs. The Executive Assistant should have a proven track record of time and project management, results orientation, and great communication. This individual must also be able to work independently and professionally while balancing multiple priorities, often against tight deadlines.

The Executive Assistant must have exceptional writing, editing, and communication skills. The successful candidate will have high emotional intelligence and be discreet, reliable, and organized. Working in close collaboration with the Chief of Staff and other members of the Executive Office team, the Executive Assistant is an integral member of the Executive Office. The candidate will have the ability to work independently on projects from start to finish and must handle a wide variety of activities and confidential matters.

Essential Duties/Responsibilities:

• Serves as “gatekeeper” for the Executive Office to streamline day-to-day operations and ensure appropriate allocation of time to maximize efficiency
• Serves as a trusted partner for President, Chief Operating Officer, and the Chief of Staff to manage complex and confidential matters within the Executive Office
• Oversees all administrative tasks for the President and Chief Operating Officer, including but not limited to calendar management and travel logistics, including accommodations, meals, and transportation
• Organizes and consolidates briefing material for meetings and external engagements for President
• Draft and edit executive-level correspondence
• Appropriately distribute information and maintain communication flow from the Executive Office to other departments, offices, and partners this includes but is not limited to updating GMF’s contact database and Executive office records
• Effectively represents GMF’s values in all engagements, internal and external, along with team player attitude including a willingness to take on special projects and additional duties as required
• Interact with GMF staff at all levels, board members, media, government/embassy contacts in a highly professional manner

Knowledge and Skills Needed:

• 2-3 years of administrative support experience.
• Can-do, proactive attitude with a high level of maturity, professionalism, poise, and excellent judgment.
• Strong attention to detail.
• Ability to foresee, identify and resolve problems in a timely manner.
• Ability to work independently and as part of a team while carrying out tasks with minimal supervision, and able to accept direction on given assignments.
• Ability to multi-task and manage competing priorities.
• Strong facility with MS Outlook, Excel, PowerPoint, and Word.
• Excellent verbal and written communication skills; exceptional interpersonal communication skills. Ability to maintain confidentiality.
• Ability to work collaboratively.
• Interest in and general knowledge of transatlantic relations, NATO, the EU, and Ukraine

Education: Bachelor’s degree in international affairs, political science, or related field. (Preferred)

Salary: $47,564 - $59,455

We highly encourage individuals from underrepresented backgrounds to apply. Historically, underrepresented groups include (but are not limited to) Black, Latinx/o/a/e, Indigenous, Asian, Arab, Middle Eastern, Pacific Islander, biracial, multiracial, female-identifying, the disability community, LGBTQIA , and other marginalized identities.

Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At GMF we are dedicated to building a diverse and authentic workplace, so if you are excited about this role, but your experience does not align perfectly, we encourage you to apply. You may just be the right candidate for this or other roles at GMF.