The Employment Law Solution (“ELS”) seeks a Billing Specialist. The Billing Specialist supports the Firm’s Financial Administrator and performs day-to-day billing activities. Candidates must understand law firm billing practices and general accounting processes. Qualified applicants must communicate effectively with clients, attorneys, and staff.

$43,680 - $49,920 plus quarterly bonuses

• Open new matters in the firm’s billing software (Smokeball)
• For new matters - submit timekeepers, billing rates, budgets, and accruals in third-party electronic billing portals 
• Generate draft invoices, review invoices for timekeeper compliance with client billing guidelines, transmit draft invoices to attorneys for approval, and submit approved invoices to clients
• Generate client prebills and revise as may be needed prior to submission 
• Finalize and submit client invoices, adjustments, rejections, and appeals using third-party electronic portals, email, or regular mail as appropriate
• Track invoices through the submission process to payment
• Monitor and report the status of accounts receivable to management
• Assist with processing attorney requests for billing & collection information, as needed
• Work with the Financial Administrator to periodically review billing & collection procedures and report on the status/need for improvements, as necessary
• Send past-due invoice payment reminders to clients and otherwise follow up on past-due payments
• Apply for client invoice payments in Smokeball
• Assist with other special projects and activities as needed, and perform additional duties as assigned

• A bachelor’s degree in finance or accounting or equivalent experience demonstrating the ability to perform the position’s duties
• Minimum of one (1) year of electronic billing experience in a law firm environment preferred
• Knowledge/experience with Smokeball is a plus 
• Knowledge/experience with third-party e-billing systems (Legal Tracker, Collaboration, CounselLink, Collaborati, and Corridor)
• Candidates must understand LEDES file formats
• Candidate must understand UTMBS codes
• Proficiency in MS Word, Excel, Outlook and Adobe
• Excellent verbal and written communication skills
• High attention to detail and accuracy and must be proactive
• Ability to work effectively both independently and within a team environment

ELS is a boutique employment law firm that offers a suite of employment law services that include advice and counseling, representation in litigation and agency matters, management and staff training, workplace investigations, drafting and reviewing employment policies and agreements, and negotiating severance agreements.