Description

BASIC PURPOSE:

To operate telephone switchboard, direct calls appropriately and take messages. To greet visitors, determine nature of their business and to provide appropriate information. Provides general office support with a variety of clerical activities and related tasks. The schedule for this position is 8:30 am - 5:00 pm every other weekend. The Davis Community requires that all current and new employees, including contract staff, receive an annual influenza vaccination and TB skin test unless a reasonable or disability accommodation is granted.

MAJOR WORK ACTIVITIES:

1. Operates telephone switchboard; directs calls to appropriate destination, takes messages and distributes messages via voicemail or written.

2. Greets and directs visitors and residents, answers questions to the best of his/her ability.

3. Greets new applicants and distributes applications.

4. Handles all incoming and outgoing mail for entire facility.

5. Follows reception area procedures during fire alarms.

6. Fills administration area copiers and fax machine with copy paper.

7. Performs clerical duties including making copies as needed.

8. Responsible for front desk petty cash box and resident fund.

9. Performs other duties and responsibilities as assigned. 

Requirements

KNOWLEDGE, SKILLS AND WORKING CONDITIONS:
· Must have excellent communication and strong organizational skills
· Must be able to read and write.
· Must be able to operate telephone equipment, copiers and fax machine.
· Ability to work independently on assigned task as well as to accept direction on given assignments.
· Physical exertion such as standing, stooping, lifting, pushing, carrying and bending required no more than 20% of the time.
· Minimal exposure to infectious disease.
· Physical job demands may be subject to possible modifications to reasonably accommodate individuals with disabilities.
MINIMUM QUALIFICATIONS:
Education: High School Diploma or equivalent
Licensure/ Certification: NA
Experience: Experience preferred
An equivalent combination of education and experience may be considered.