POSITION SUMMARY: The Benefits and HRIS Specialist is a key person on the HR Team to provide best in class benefit service to our employees, while staying up to date on top market trends. This is a hybrid role between in office and working from home (3 days in office, 2 days at home subject to change per business needs).

KEY RESPONSIBILITES:

Benefits:

• Source vendors to design Benefit plans including medical, vision, dental, HSA/FSA, Legal plans, EAP and more.
• Ensure we are being competitive in the benefits market and take VOC from the organization to consistently work to make our overall benefits and total rewards package better.
• Manage 401k with Fidelity.
• Work with Finance and HR Leader on budget and financial impact.
• Plan annual Open Enrollment and hold Info sessions for associates.
• Communicate and create materials for all Benefit programs for associates and answer any benefit questions or issues that may arise.
• Coordinate New Hire Orientation with benefits and new hire paperwork

HRIS:

• Subject Matter Expert on ADP Workforce Now
• Enter New Hires, make record changes and terminate employees from the system
• Upload Merit files and bulk pay changes
• Enter LOA information to ensure accurate employee records

Leave of Absence:

• Manage all Leave of Absences for the company, answer employee questions, process paperwork and make approval/denial decisions while ensuring records are updated in the system.
• Create standardized procedures for all employee communications regarding Leaves of Absence (LOAs).
• Identify and escalate any potential liabilities with employee LOA claims to the appropriate channels for review.
• Partner with STD/LTD vendor to manage and process disability claims.
• Work with HRBPs and Director of HR to establish internal LOA policies and create LOA templates that are tailored to meet specific company needs.
• Ensure differentiation of LOAs for Union vs. Non-Union associates per the CBA
• Work with EHS Manager to address situations where employee leave of absence coincide with Workers’ Compensation claims.
• Maintain and stay current on updates with any state and federal leave changes
• Monitor and manage benefit premium payments while employees are out on LOA, ensure accurate tracking, and update the system as needed.

Administrative:

• Provide back-up support for HR Coordinator
• Any appropriate filing and ensuring records are accurate.
• Other duties as assigned.

POSITION QUALIFICATIONS:

Required:

• Bachelor’s degree in human resources or related field
• 5 years in HR, with focus on compensation/benefits, and HRIS management
• Experienced in LOA administration and approvals/denials in prior roles
• Demonstrated experience with state and federal leave laws, including a track record of staying up to date of any changes.
• Advanced Excel Skills required.
• Ability to handle confidential information, decisions, and situations.
• Experienced in handling difficult conversations with employees with ability to stand firm supporting company policies and LOAs.
• Must be flexible and enjoy switching tasks quickly.
• Above average interpersonal and customer service skills, with ability to work cross functionally and adapt to different social settings.
• Must be extremely organized, detail oriented, and able to multi-task while effectively utilizing time management skills.

Preferred:

• ADP experience heavily preferred
• Manufacturing experience
• Vendor management experience

The Coats Company is an equal opportunity employer that evaluates qualified applicants without regard to race, color, national origin, religion, ancestry, sex (including pregnancy, childbirth and related medical conditions), age, marital status, disability, veteran status, citizenship status, sexual orientation, gender identity or expression, and other characteristics protected by law

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• La Vergne, TN 37086: Relocate before starting work (Required)

Work Location: In person