Working Title

Senior Procurement Analyst

SF State University

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.
Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu.
San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.
The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Department

Procurement & Support Services

Appointment Type

This is a one-year probationary position.

Time Base

Full-Time (1.0 FTE)

Work Schedule

Monday - Friday 8:00AM-5:00PM

Anticipated Hiring Range

$7,238.00 - $8,042.00 Per Month ($86,856.00 - $96,504.00 Annually)

Salary is commensurate with experience.

Position Summary

Under general supervision, the Procurement Analyst (referred to as the incumbent) performs responsible, technical, analytical analyses and related work required to support the University's procurement process for campus constituents. The responsibilities include aspects of the analyzing and maintaining the departments console, executive summaries and requisition backlog dashboard. The incumbent will be responsible for maintaining and administering the future CSUBuy system. This includes regular interface with the Chancellor’s Office procurement department and IT staff as well as Campus IT resources. The incumbent will also be the resident expert in the technical aspects of the procurement systems and provide training to current and future staff members as well as the many campus constituents. The position involves gathering, analyzing, and implementing technical and administrative procurement related information. 

Position Information

University Procurement Operations

The incumbent will oversee and maintain the Procurement departments management information systems; independently responsible for technical analyses on each purchasing requisition and PO, including analyzing, adjusting, reconciling, and producing reports for the current and prior fiscal years.

• Analyzes, evaluates and revises dashboard and executive summaries for the University. Makes recommendation to management regarding bottlenecks and delays. 
• Assist the procurement team with data extraction, validation, and load data in the current and future procurement systems. 
• Researches, analyzes, collects, and compiles information for procurement-related matters and prepares special/ad-hoc reports/analyses, including drafting narrative material to summarize, analyze, and justify procurement-related issues. 
• Assist in Director and/or staff in general negotiations if needed. Assist in the preparation of presentations to stakeholders. Gather data for root cause analysis. 
• Recommend solutions to problem statements.

Support Campus Stakeholders

The incumbent is responsible for managing inquiries by campus stakeholders. Inquires include, but are not limited to:

• Level of importance of requisition ( high, medium, low)
• Additional documentation that may be needed ( e.g. certificate of insurance, scope of work, etc. ) or general follow through. ·
• Provides real time feedback to stakeholders of the status of their requisitions. 
• Interfaces with buyers to assess roadblocks for requisitions and recommend solutions.\
• Provide excellent customer service;
  • 1. Reply to emails within 48 hours or less
    2. Return calls/inquires with 48 hours
    3. Acknowledge requests sent via email
    4. Follow through on requests.
    5. Escalate to upper management when needed.
• Optimize throughput of requisitions to purchase order. 

Other duties as assigned 

Minimum Qualifications

Knowledge and Abilities: Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Education: Under general direction, performance of administrative and/or program leadership in a highly complex or critical program, specialty, and/or organizational unit having broad campus and potentially systemwide impact, requiring broad knowledge of organizational structures and systems. Performance of high-level and specialized functions involving the analysis, interpretation, integration, compilation, application, and presentation of complex data and information. Results are used for the development and implementation of new methods and strategic, long-term planning to meet programmatic and administrative goals.

♦ Serve as a key technical advisor to executives and management exercising considerable influence over strategic objectives and methods which have a broad and far reaching policy and operational impact.

♦ Independently manage and implement highly complex projects and business solutions with broad scope within and outside the organization. Impact is often both at the campus and systemwide level. Work is reviewed against demonstrated results.

♦ Use of substantial judgment in the analysis, interpretation, integration, and application of complex data and information and the subsequent development of policies and procedures. Precedents often do not exist and expertise and research must serve as reference guides.

♦ Lead business innovation and process improvement efforts, often developing new strategic approaches and solutions. Address problems from a broad interactive perspective using advanced research and analytical skills to conceive new solutions.

♦ Serve as the key contact and expert for a highly complex program, specialty, and/or organizational unit. Typically, maintains high-level and diverse contacts within the university system and with outside entities and agencies.

♦ Serve as a high-level individual contributor providing expertise and functional leadership and/or may oversee the day-to-day operations of the program or functional area including providing lead work direction to other professional and/or technical staff. Accountable for short- and long-term goals and objectives 

Preferred Qualifications

Three years of progressively responsible professional experience in analyzing data, including two years involving duties such as procurement requisitions and purchase order generation. General knowledge of procurement, financial, and accounting principles and practices. Working knowledge of the principles and practices of public procurement, finance, administrative management; research techniques and statistical principles and procedures; advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems. Ability to define problem areas, collect data, perform preliminary analyses and make appropriate recommendations, and write clear and concise analytical comments. Equivalent to a bachelor’s degree with a major in accounting, business administration, finance or a closely related field OR a combination of education and experience which provides the required knowledge and abilities. Minimum three years of progressively responsible professional experience in analyzing data. 

Pre-Employment Requirements

This position requires the successful completion of a background check.

Eligibility to Work

Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.

Benefits

Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.
We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee.

CSUEU Position (For CSUEU Positions Only)

Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference.

Additional Information

SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS).

Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations.

CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu.

The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.

Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.