Assistant Controller

PALM BEACH, FL

The Beach Club is a premiere oceanside private club, situated steps from the Atlantic Ocean on historic Palm Beach Island. The club proudly showcases outstanding clubhouse, pool, beach, croquet, tennis, dining, social, and entertainment activities which provides its Members, Families, and Guests with first‐class social and recreational amenities in an understated, yet luxurious, environment.

The Club just completed a major renovation project that lasted over a year. This work (Phase VI) follows the path of approximately $52M in improvements in the past several years. Nearly the entire facility has been updated and provides a stunning backdrop and oasis for its 750 member families to enjoy life in Palm Beach.

This is a tremendous opportunity to work in one of the most sought‐after club and resort communities in America and to be part of a team comprised of long standing, well‐regarded professionals. The Club has a desire to add the Assistant Controller position in order to add consistency, efficiency with up to date accounting procedures and encompassing new innovative ideas and processes to enhance member services to coincide with the incredible transformation of the facilities.

FLSA Status: Exempt

Job Summary (Essential Functions). The Assistant Controller works to aid and provide backup to the Controller. Responsible for keeping accurate records, aiding in establishing procedures to ensure proper internal controls, and maintaining a high level of integrity in the operation. The Assistant Controller supports and works closely with the Controller to generate and analyze the Club records and reports. This position supervises the accounting staff.

Job Tasks/Duties

• Assist, oversee and prepare the monthly billing and receivables activities for the club, along with required supporting schedules and other data necessary for financial reports and records.

• Manage internal controls and policies, along with auditing programs to help ensure that records are accurately maintained and that established policies and practices are satisfactorily and consistently followed.

• Prepare financial statements, operating budgets and records in coordination with the various committees, departments and general manager; analyzes financial information.

• Manage capital assets funding, processing and management of year-end activities, tax filing, and audit reports.

• Work with external auditors and provides needed information for the annual audit.

• Ensure compliance with local, state, and federal government requirements.

• Oversee the accurate accounting of fixed assets and/or programs pertaining to fixed assets.

• Maintain accuracy of all books and records relating to the general and overall nature of the Club to include member and financial books and records.

• Assist in management of inventory accuracy and reconciliation.

• Cash Management - Manages daily balances between accounts, prepares & processes transfers and the transfers of payroll funds and updating payroll distribution to the general ledger.

• Approve all Cash Requirements prior to payment processing.

• Manage deferred revenue schedules and recognition, assist with the preparation of required government reports, returns, and taxes.

• Assist Controller in the creation and posting of journal entries necessary for the preparation of financial statements.

• Assist with the preparation and distribution of financial statements and analysis.

• Assist in the management of the Club cash accounts, cash requirements, transfer of funds, and overall general maintenance.

• Responsible for the reconciliations of the Club bank accounts.

• Generate Payroll statements and Payroll reports for the Controller to reconcile the Payroll Account.

• Prepare and reconcile all Membership transactions for the Club.

• Manage all inter-company expenses and shared costs.

• Manage the preparation and processing of 1099's.

• Contact and relationship manager for Credit Card Processing at POS and on through Website.

• Responsible for the management and control of all ACH and EFT payments from all entities.

• Report on matters of significance concerning the club's finances to the Controller and various Department Heads.

• Assist in variance analyses of actual results to budget and prior year.

• Oversee all accounting functions including, but not limited to, Accounts Receivable, Accounts Payable, Member Collections, Cash Management, Inventories, Fixed Assets, etc.

• Assist with the preparation, maintenance, and valuation of Club investments.

• Assist in organization, processing, and completion of Month's End Numbers.

• Additional tasks as assigned by the Controller and General Manager.

Education and/or Experience

• Bachelor's degree from accredited four-year college or university.

• Three to five years of professional accounting experience with at least two of those years at the club/hospitality operation.

• Knowledge of JONAS or other club software.

Compensation and Benefits

• Competitive pay in the hospitality industry; bi-yearly bonus plan

• 401(k) with employer matching program

• Full suite of insurance options: Medical, Dental, Vision, Health, Life, Supplemental plans

• Paid time off, vacation and holidays

• Monday to Friday- Weekends as needed

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.

• Must be able to lift up to 15 pounds at times.

Please submit, by email, your professional resume and a comprehensive cover letter explaining your "fit" for this position to Robert Morris, General Manager GM@THEBEACHCLUB.NET and use "Assistant Controller-2024" in the subject line.

The Beach Club, Inc., 755 N County Rd, Palm Beach, FL 33480. NO PHONE CALLS.

The Beach Club provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Drug Free Workplace (DFW)