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Job Description

The Prosecution Legal Assistant - DPS is selected by and responsible to the Legal Assistant Manager and Legal Assistant Supervisor, and performs complex legal support duties in the Prosecution Section, involving the initial review and processing of electronic DPS reports related to applicants, drafting legal documents and correspondence, and disseminating information regarding agency laws and procedures. Work involves reviewing license applicant criminal history background checks through the Department of Public Safety, and the collection, filing, retrieving, and dispatching of records for the agency’s computerized Electronic Document Imaging System. Work is performed under general supervision with moderate latitude for the use of initiative and independent judgment.

The position is located at the North Campus 1106 Clayton Lane Austin, TX 78723.

Essential Duties

· Electronically submits and retrieves batches of licensee and applicant names to and from the Texas Department of Public Safety.

· Reviews criminal history record of each licensee or applicant and compares it to the Criminal Conviction Guidelines to make the initial recommendation of license revocation or denial.

· Refers possible denial candidates to a prosecutor. Enters enforcement holds into licensing databases on applicants when directed by a prosecutor and clears enforcement holds in licensing databases when directed by a prosecutor. Investigates criminal background of license applicants.

· Opens cases in the case management system and updates the case management system with appropriate actions reflecting case events and status. Also updates all case assignment spreadsheets when opening or assigning complaints for investigation.

· Assists the attorney in managing a high volume of criminal history background checks, processes a daily input of DPS reports, and ensures the expeditious movement of new cases to the investigators.

· Drafts and issues correspondence related to cases seeking more information regarding applications and Criminal History Questionnaires.

· Researches and interprets statutes, rules, regulations, codes, and administrative records, and analyzes their applicability and significance in specific fact situations presented in cases.

· Conducts Internet research as needed to secure identity, location, ownership, and other background information about individuals, business entities, properties, and events.

· Conducts individual criminal history background checks using the DPS website.

· Responds to inquiries from applicants regarding their application filed with the agency, the agency’s multiple statutes and rules, and the agency’s enforcement procedures and policies. Responds to such inquiries both orally and in writing on a daily basis.

· Performs duties in accordance with the Complaint Resolution Procedures Manual, the Enforcement Plan, and the Criminal Conviction Guidelines.

· Assists in responding to public information requests.

· Consistently provides friendly, caring, and professional customer service.

· Complies with division and/or agency training requirements.

· Demonstrates a spirit of teamwork, offering positive and constructive ideas, encouragement, and support to other members of the staff and team, while upholding the agency’s core values.

· Keeps management appropriately informed of ongoing activity and critical matters affecting the operation and well-being of the agency.

· Adheres to all TDLR Personnel Policies and performs other duties as assigned by the Legal Assistant Supervisor, Legal Assistant Manager and Director.

Minimum Requirements

Three years of administrative experience required, including one year experience performing legal assistant work, such as: retrieving and/or analyzing criminal history records; drafting, preparing, and interpreting legal documents; and/or the preliminary review of cases according to statute and rule requirements. Graduation from a standard senior high school or equivalent is required. Graduation from an accredited four-year college or university is generally preferred and may substitute for the experience requirement. Bilingual candidates preferred. An offer of employment is contingent upon selected candidate qualifying for access to criminal history record information through the Department of Public Safety pursuant to the TCIC/TLETS Access Policy.

Job Type: Full-time

Pay: $47,000.08 - $48,500.04 per year

Education:

• High school or equivalent (Preferred)

Experience:

• administrative: 3 years (Required)

Work Location: In person