The Associate, Procurement & Travel is responsible for ensuring that all requisition, travel, and purchasing transactions are provided in a timely and accurate manner and in compliance with all applicable institutional, TBR, State, and Federal regulations, policies, and guidelines. The Associate, Procurement & Travel executes complex purchasing transactions utilizing sophisticated technology to provide professional services. The Associate, Procurement & Travel works closely with institutions of the TBR system and is expected to provide a high level of customer service to all institutions served. Depending on circumstances, remote work may be an option.

Responsibilities:

Procurement

· Researches and utilizes comparative analysis and recommendations to support the development of specifications and bid lists for RFIs, RFQs, and RFPs

· All RFI, RFQ, and RFP processes including: preparing formal Invitations to Bid, managing bids, notifying all bidders of award decision, processing purchase orders, and reviewing completed/signed TBR Sole Source Vendor Forms for Sole Source Vendor Purchases for completeness and accuracy

· Assists in the administration of procurement card program, ensuring compliance with TBR policies and guidelines

· Issues open encumbrance reports related to POs not receipted in Jaggaer

· Assist with Jaggaer user administration and vendor catalog offerings

· Provides consultation regarding best vendor and prices during vendor selection process

Travel

· Maintains standardized forms for travel claims and processes travel claim submissions

· Reviews, audits, and approves travel claims submitted for compliance with TBR travel policies

· Forwards approved travel claims to accounts payable for processing

· Coordinates the system-wide and Shared Services travel card program

· Maintains travel and expense files

Customer Service

· Develops and provides trainings, as necessary, regarding the procurement database and procurement and travel policy and procedure changes

· Communicates to employees and administration regarding procurement related issues

· Fields employee questions and researches procurement and travel claim questions and concerns

· Works cooperatively and effectively with other departments

· Provides consultative services to institutions based on functional area expertise in support of procurement related best practice implementation

Reporting

· Prepares institutional, TBR, State, and Federal required reporting, as well as ad hoc reports

Other Duties

· Performs additional duties as assigned

Minimum Qualifications:

• Bachelor’s degree and a minimum of 2 years of procurement experience OR a high school degree/GED and a minimum of 5 years of procurement experience OR a comparable combination of education and experience
• Experience or training in Windows operating system and Microsoft applications

Preferred Qualifications:

· Experience working in procurement in a college or university setting

· Experience within a shared services operating environment

· Experience in procurement at a TBR institution or state administration

· Experience with Banner or similar ERP system

· Experience with Jaggaer or similar procurement system

Knowledge, Skills, and Abilities:

· Knowledge of procurement terminology and practices

· Broad knowledge of federal and state laws and guidelines

· A willingness and passion to learn new hardware and software systems that are consistent with duties

· Ability to effectively analyze data and inquiries, think critically, and make appropriate decisions

· Effective organizational and time management skills

· Ability to work as part of a team or work alone without close supervision

· Strong interpersonal skills

· Ability to communicate effectively, both in writing and orally

· Ability to understand customer needs and provide quality service

· Ability to maintain confidentiality in compliance rules and regulations, including HIPAA and FERPA guidelines on the disclosure of information

For consideration, please complete an online application at https://www.tbr.edu/hr/job-opportunities-tbr-system-office

Job Type: Full-time

Pay: $19.56 - $23.55 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Work Location: Hybrid remote in Nashville, TN 37214