The Service Center at the Tennessee Board of Regents (TBR) supports the System Office and Technical Colleges of Applied Technology (TCATs) within the following functional areas: Human Resources, Payroll, Finance, Procurement & Payment Services, and Student.

The Associate, Contracts & Reporting is responsible for ensuring that all contracts and reporting transactions are provided in a timely and accurate manner and in compliance with all applicable institutional, TBR, State, and Federal regulations, policies, and guidelines. The Associate, Contracts & Reporting executes complex contract processing and reporting utilizing sophisticated technology to provide professional services. The Associate, Contracts, & Reporting works closely with the System Office and the institutions of the TBR System and is expected to provide a high level of customer service to all institutions served. Depending on circumstances, remote work may be an option.

Responsibilities:

Contracts

· Assists the with the processing of System Office, institutional and system-wide contracts

· Assists in responding to inquiries from the System Office Staff, Council of Buyers, Contracts Officers, and other campus constituents of the TBR System regarding contracts

· Advises System Office and institution staff in the preparation of contract documents

· Assists with training and support for the contracts review and revision process

· Reviews contract requests for correct form usage and completion compliance

· Responsible for order form processing for defined third party contracts

· Assists with entering contracts information, setting up new users, uploading contracts to and maintaining the TBR Contracts Log

· Assists with maintaining electronic contract files

· Assists with the monitoring and contract expiration and renewals process

Customer Service

· Communicates to employees and administration regarding contract related issues

· Fields internal questions and researches contract processing concerns

· Responds to vendor questions regarding contracts

· Works cooperatively and effectively with other departments

· Provides consultative services to System Office and institutions based on functional area expertise in support of contracts and reports related best practice implementation

Reporting

· Assists in training related to contracting and reporting

· Assists in the preparation of institutional, TBR, State, and Federal required reporting, as well as ad hoc reports

Other Duties

· Performs additional duties as assigned

Minimum Qualifications:

• Associates Degree OR Administrative Assistant certificate OR a high school degree/GED, and a minimum of 3 years of procurement or contract experience OR a comparable combination of education and experience
• Experience or training in Windows operating system and Microsoft Office Suite applications

Preferred Qualifications:

· Experience working in procurement or contracts in a college or university setting

· Experience within a shared services operating environment

· Experience in procurement or contracts at a TBR institution or state administration

· Experience with Banner or similar ERP system

· Experience with Jaggaer or similar procurement system

Knowledge, Skills, and Abilities:

· Knowledge of procurement and contract terminology and practices

· Broad knowledge of federal and state laws and guidelines

· A willingness and passion to learn new hardware and software systems that are consistent with duties

· Ability to effectively analyze data and inquiries, think critically, and make appropriate decisions

· Effective organizational and time management skills

· Ability to work as part of a team or work alone without close supervision

· Strong interpersonal skills

· Ability to communicate effectively, both in writing and orally

· Ability to understand customer needs and provide quality service

· Ability to maintain confidentiality in compliance rules and regulations, including HIPAA and FERPA guidelines on the disclosure of information

Job Type: Full-time

Pay: From $63,872.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Negotiation: 1 year (Preferred)

Ability to Commute:

• Nashville, TN 37214 (Required)

Ability to Relocate:

• Nashville, TN 37214: Relocate before starting work (Required)

Work Location: Hybrid remote in Nashville, TN 37214