Description

Position Overview

The Project Manager will provide support to the Project Leader to plan and execute the EVV project plan and develop best practices and tools for the project management function. The duties include supporting a range of project management activities including the project plan, risk matrix, file management and file structure. The position will also lead the training administration stream of work and work in close partnership with the EVV training team and other members of the EVV team—including vendors and the client. EVV is the current focus but role will extend to other projects based on business requirements.

Project Management

• Develops, updates, and shares detailed project plans.
• Liaises with team members and project stakeholders concerning project details and deliverables.
• Assists in the planning and implementation of project tasks and deliverables.
• Develops agendas and leads team meetings as needed.
• Supports monthly reporting and invoicing activities. 
• Analyzes data as required.
• Conducts administrative duties, such as setting up meetings, drafting invoices and drawing estimates
• Tracks progress against milestones, budgetary guidelines, or other performance indicators, and prepares reports to senior management and other defined parties.
• Provides transparent communication across all relevant parties and makes associated documentation readily available.
• Conducts risk assessments; reports identified risks to management; provides recommendations for mitigation of risks.
• Addresses questions, concerns, and/or complaints throughout the project.
• Ensures compliance with federal, state, local, industry, contractual, and company regulations, standards, specifications, and best practices.
• Performs other related duties as assigned.

Training Administration

• Responsible for the project management of the training work stream. Works in close partnership with the EVV training leader to plan, execute and report on the training project plan.
• Prepares and delivers PPT program status updates and analytics reporting for internal and external stakeholders. 
• Understands and drives TimeTap configuration strategy and provides configuration oversight of training scheduling and registration tool.
• Oversees completion of all training operation deadlines—including new schedules.
• Oversees maintenance and updates to TimeTap user guide.
• Reviews and adjusts training strategies and communications, as needed, to increase training registration, completion rates, and overall EVV technology adoption. 
• Monitors training program processes and procedures; identify opportunities for optimization. 
• Coordinate production releases and rollouts for changes to the EVV training materials in collaboration with instructional designer and the EVV trainers.
• Develops strategies and leads training material triage & update process. 
• Manages Language Support process for non-English learners. 
• Work with Tempus to develop SCO/PCM Training Content (ongoing). 
• In partnership with the reporting lead, design, customize and support evolving training reporting requirements—including optimize reporting for web-based modules and Google analytics reporting to track usage, attestation by: wave, end-users location, mode etc.
• Monitor and report on training feedback and implement needed responses to the feedback.

Requirements

Competencies

• Ability to work independently while functioning effectively as a team member and team leader.
• Ability to build and foster collaborative relationships
• Clear oral and written communication skills.
• Organized and strong attention to detail.
• Critical thinker with the ability to problem-solve and define and implement program strategy.
• Able to manage multiple competing and shifting priorities. 
• Able to analyze, develop and optimize effective business processes. 

Education and Experience Requirements

• Bachelor’s degree in business management or related field strongly required. 
• At least five years of project management-related experience required.
• Experience with project management tools, such as Microsoft project and other collaboration tools required.
• Experience with instructional design methodology and adult learning principles.
• Experience with TimeTap, or other similar cloud-based scheduling and registration applications a plus. PMP, PgMP, CAPM, and/or comparable project management certifications highly desirable.
• Teamwork approach, enthusiasm and a strong desire to succeed!

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk and/or hear. The employee is frequently required to sit; stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Travel

Travel to company sites or other locations based on project requirements.

Work Authorization/Security Clearance

All offers of employment made by Tempus Unlimited are contingent upon satisfactory background check results. Pre-employment background checks will be conducted on all candidates that are offered a position at the agency in compliance with program policy as well as state and federal regulations. From time to time, these checks may be conducted on current employees to ensure compliance with all state and federal regulations and contracts. 

EEO Statement

Equal Employment Opportunity is a fundamental principle at CP where employment from recruiting through the end of employment is based upon professional capabilities and qualifications without discrimination because of race, color, religion, sex, age, sexual orientation, veteran status, national origin, disability or any other characteristic as established by law. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Other Duties

Note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.