Legal Assistant - Defense Litigation
Direct Hire
Tampa, FL
TempExperts seeks an experienced Defense Litigation Legal Assistant to work with insurance defense cases supporting busy litigation attorneys. This is a Direct Hire opportunity in the Tampa area!
Job Summary:
The legal assistant plays a key role in supporting legal professionals in the delivery of legal services to clients. The legal assistant is responsible for providing administrative and clerical support to multiple attorneys.
Essential Functions and Basic Duties

• Draft, review, revise, prepare, format, and edit comprehensive legal documents and other communications.
• Review all incoming mail, faxes and emails. Prepare and send outgoing mail.
• Open new files for new matters and new clients, including running conflict searches for new cases.
• Organize and manage client files by scanning, saving, filing, naming, and destroying, when appropriate, client data in paper and electronic formats.
• Effectively communicate with attorneys, clients, opposing counsel, and adjusters by email and phone.
• Calendar emails, e-filed documents, paper mail, hand-delivery and faxes.
• E-file and E-serve documents with attorney approval.
• Removing cases from state court to Federal court.
• Print and circulate e-filed documents.
• Schedule depositions, hearings, mediations and inspections.
• Answer attorney calls and take messages, forward calls as appropriate.
• Prepare attorney expense reports.
• Prepare for trial by organizing documents, binders, charts, graphs and other evidentiary exhibits under the direction of a paralegal and/or attorney.
• Update client case lists to ensure accuracy.
• Update trial, mediation and case lists to ensure accuracy.
• Prepare pleadings and other court documents for attorney review.
• Review and release time for attorneys as directed.
• Make travel arrangements for attorneys.
• Process vendor invoices.
• Providing coverage for other secretaries, receptionists, or litigation support clerks, as necessary.
• Send invoices to client and follow-up with clients on past-due invoices.
• Answer questions regarding billing, client budgets, expert invoices, client invoice appeals, etc.

Performance Measurements:

• Extremely proficient with technological products that are constantly changing.
• Strong people skills.
• Maintain confidentiality with all matters.
• Punctual arrival and reliable attendance.
• Good people skills.
• Professional dress and demeanor.
• Ability to multi-task.

Qualifications

• High school diploma or equivalent.
• Collaborator; creative problem solving; ability to work independently with minimal supervision and with flexibility to meet deadlines.
• Strong Computer skills.

Experience Required:

• 2 years of law firm experience as legal secretary.

TempExperts is an Equal Opportunity Employer.