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Job Description
Administrative Assistant III-Legal Team
Contract Role 3-6 months
Provides analytical and specialized administrative support to assist IP attorneys, patent agents, and paraprofessionals with complex assignments and advanced administrative duties. Executes specialized research and data entry tasks. Assists with analytical problems, compiles and distributes data, and prepares reports/recommendations. Coordinates meetings between departments and outside parties. Work is generally of a critical or confidential nature. Assignments may be found in various functional areas.
Required Skills:

• Has substantial understanding of the job and applies knowledge and skills to complete a wide range of tasks
• Works on assignments that are moderately difficult, requiring judgment in resolving issues or in making recommendations
• Normally receives little instruction on daily work, general instructions on newly introduced assignments
• Exhibits strong communication skills and ability to prioritize assignments based on team's needs
• Proficient in MS Office apps (Outlook, Excel, Word, Teams)

Strongly preferred skills:

• Meeting administration
• Company Card processing (download and reconciling statements and reformatting statements to be uploaded into company systems [ANAQUA and Concur])
• Law firm invoicing handling (reviewing and uploading into ANAQUA)
• Upload SAP (invoice) requests

• Patent Docketing experience preferred, but not required

Typical Education and Experience
Bachelor's Degree; or Associate's Degree with a minimum of 2 years of related experience; or 4 years of related experience in lieu of degree; high school diploma or equivalent required.
Physical Demands and Work Conditions
The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. This job operates in an office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. This is a largely sedentary role; however, some filing is required, which would require the ability to lift files, open filing cabinets and bend or stand as necessary. This position requires the ability to occasionally lift office products and supplies, up to 35 pounds. This position also requires 4 to 6 hours per day at a computer screen/keyboard.
Diversity creates an innovative culture. TEL US is an Equal Employment Opportunity / Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.
Subsidiary
TOKYO ELECTRON AMERICA, INC.