F005925 Position Status Full Time Assignment Length This field only applies to Faculty Grant Funded No Category APT Class Code 13 Starting Pay $78,664 Special Note Commensurate with education and experience Location District Department DT Physical Plant Job SummaryPrimary Duties and Responsibilities

• Facilitates and manages the development and negotiation of service contracts for facility operations such as maintenance (mechanical, electrical, and plumbing systems), grounds (landscape and irrigation), and custodial (cleaning) services
• Administers service contract formation, creation, execution, and analysis to maximize operational and financial performance
• Engages with the Facilities Administration and Purchasing department in determining an appropriate procurement method for the respective contract
• Initiates service contract requisitions, reviews billing to ensure accurate recording and alignment with work performed; resolves billing issues
• Coordinates with facilities management on routine filed inspections and certifications to monitor the execution of contracted services
• Prepares recommendations and work requests for deficiency reports and facility improvements and assigns to the appropriate team or staff
• Maintains awareness of contract renewal and expiration dates; notifies stakeholders of the upcoming contract renewals for needs to revisit or renegotiate the contract terms
• Prepares budget recommendations for maintaining and updating facilities; budgets for contracted services
• Solicits feedback on service contractors’ performance; provides periodic reports, updates and records process improvement opportunities
• Gathers requirements from stakeholders when formulating contract deliverables
• Ensures conformance to state or local government regulatory and legal requirements

• Provides leadership, direction and instruction on job assignments for direct reports
• Responsible for personnel management, evaluation, and development of assigned administrative and professional-level direct reports
• Directs and monitors outside contractors as it relates to all stages of facility services
• Ensures that support staff consistently provide positive and prompt responses to requests from user groups and facilities leadership

• Participates on behalf of the College in external community organizations and associations as assigned to support the essential performance requirements
• Attends the workplace regularly, reports to work punctually, and follows a work schedule to keep up with the demands of the worksite
• Completes all required training and professional development sessions sponsored through Tarrant County College (TCC)
• Supports the values of the College: diversity, teaching excellence, student success, innovation, and creativity and service to the College
• Supports the mission, values, goals, and principles of the College

Required Minimum Qualifications

• Bachelor’s degree and five (5) years’ working experience related to the Essential Performance Requirements; or equivalent combination of education and working experience
• Two (2) years’ experience supervising (e.g., managing, evaluating the performance of others)

Preferred Qualifications

• Degree in facilities management, contracting, or related field
• Experience working in higher education
• Experience working with public procurement procedures and policies in higher education and the State of Texas
• Experience working in a Facilities Operations and Maintenance office or related professional environment
• Current certification from the State of Texas as a Certified Contracts Manager

Knowledge, Skills and Abilities

• Knowledge of facilities operations, maintenance services, and products
• Knowledge of procurement procedures and standards in a public higher education environment
• Skilled in organization with detailed accuracy
• Skilled in excellent oral and written communication
• Skilled in excellent customer service and interpersonal skills with diverse populations
• Skilled in using Project Management and Work Order Management applications and enterprise systems, including word processing, spreadsheet, database, and presentation software
• Ability to identify facilities’ service needs, develop procurement documents, negotiate contracts, and oversee service work
• Ability to work effectively in a collaborative environment and a setting that is diverse and urban
• Ability to think critically to effectively solve and communicate problems in a fast-paced environment where the demands for work are varied and unpredictable in scope and volume
• Ability to analyze data and provide sound recommendations based on policy, procedure practice, and existing regulations
• Ability to delegate work appropriately to faculty and staff to meet College and campus deliverables

AccommodationsSpecial Instructions Summary Posted 02/02/2024