Project Coordinator

Reports to: President of Tally Construction Management

Job Description

The Project Coordinator will play a vital role in supporting project managers and ensuring the successful execution of construction projects from start to completion.

*Based out of Salt Lake City, Utah and/or Phoenix/Scottsdale, Arizona

Primary Duties

• Assist project managers in the preparation of project plans, schedules, and budgets
• Coordinate meetings, site visits, and conference calls with stakeholders
• Track project progress and update project schedules accordingly
• Serve as a liaison between project managers, subcontractors, suppliers, and internal team members
• Track project progress and update project schedules accordingly
• Assist with obtaining quotes, issuing purchase orders, and tracking deliveries
• Help with the coordination of subcontractor activities, including scheduling, payments, and performance evaluations
• Coordinate the delivery of materials and equipment to project sites, ensuring timely arrival and proper inventory management
• Assist in conducting site inspections and audits to identify and address quality and safety concerns
• Maintain records of safety meetings, inspections, and incident reports
• Manage project-related correspondence, including emails, phone calls, and written communications
• Provide administrative support to project managers

Experience & Skills

• Bachelor's degree in Construction Management, Engineering, Business Administration, or related field preferred
• Previous experience in project coordination in the construction industry
• Proficiency in project manager software and Microsoft office
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Ability to multitask and prioritize tasks effectively
• Knowledge of construction processes, terminology, and best practices
• Familiarity with building codes, regulations, and safety standards
• Detail-oriented with a focus on accuracy and quality

Physical Requirements

• This position requires frequent walking, standing, and climbing stairs in/around construction site, apartment homes, models, and properties
• This position requires working outdoors in all weather conditions (to include but limited to, rain, snow, heat, hail, wind, and sleet), around hazardous chemicals, dust, dirt, and other particulates
• Must have the ability to read and comprehend large quantities of information, operate computer equipment, speak, hear, bend, stoop, reach, lift, move, and carry up to 25 lbs. independently
• Regularly required to sit, stand, bend, reach, and move about office setting
• To perform other duties as required

To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position.

Manage Complexity: Make sense of complex, high quantity, and sometimes contradictory information to effectively analyze situations and identify solutions. 

Collaborates: Builds partnerships and works cooperatively with others across the organization to achieve shared objectives.

Plans and Aligns: Plan and prioritize work to meet commitments aligned with organizational needs and goals. Includes ability to break down objectives into appropriate initiatives and actions while anticipating and adjusting effective contingency plans.

Instills Trust: Gains the confidence and trust of others through honesty, integrity, and authenticity by following through on commitments, keeping confidences, and showing consistency between words and actions.

Strategic Mindset: Sees ahead to future possibilities and translates them into breakthrough strategies. Achieved by anticipating future trends and implications accurately and articulating credible pictures and visions of possibilities that will create sustainable value.

Note: The need may arise to revise, supplement, or rescind portions of this job description, and Larry H. Miller Real Estate reserves the right to do so at any time. Employee shall be required to meet the qualifications and perform the duties of any revised job description.