Job Description:

Tahawus Trails is a full-service trail design, construction, and consulting company that has been operating in New York State and the northeast for 18 years.

At Tahawus Trails, our success depends on our people, procedures, and productivity. A finance and administrative assistant is a supportive force driving each of these areas, and we’re currently seeking someone stellar to join our team.

The ideal professional for the role:

• Has the ability to work independently, take initiative, and meet deadlines
• Is a problem solver with superb communication skills and a detail-oriented mindset
• Has prior experience thriving in an administrative capacity
• Has the unique ability to deftly handle a range of administrative tasks

This position is part-time, 16 hours per week, in person, with future hybrid option. Our office is in Kingston, N.Y. Benefits include paid time off, training stipend and wellness stipend.

Objectives of this Role

· Assist with management of the administrative tasks, oversee operational efficiency, effective communication, and strategic planning.

· Assist with accounts payable and receivable, payroll, bookkeeping, and facilitation of a variety administrative functions and services.

· Act as liaison between the partners, administrative team-members, and all employees, providing information, answering questions, and responding to requests.

· Oversee and achieve organizational goals while maintaining an efficient, productive, and positively cultured office and staff experience

Daily and Monthly Responsibilities

● weekly payroll

● weekly retirement account contributions

● contract reports

● Bookkeeping

● Accounts payable

● Accounts receivable

● Perform a variety of administrative duties, such as generating and distributing reports, spreadsheets & insurance documents; sorting and distributing incoming mail, and records management

● Maintain information databases and assist in providing other internal documents as requested

● Assist with employee onboarding and human resources management

● Assist colleagues whenever there is an opportunity to do so

Skills and qualifications

● College degree in business, finance, or accounting, OR 4 years minimum experience in bookkeeping, financial management and business administration

● Superb written and verbal communication skills

● Strong time-management skills; ability to prioritize

● Proficient in Microsoft Office (or similar), QuickBooks accounting software, with aptitude to learn new software and systems.

● Proficient in Microsoft Office Suite, Google Suites (Google Sheets) along with data entry

● Solid interpersonal skills

● Previous success in financial and administrative work

● Experience managing budgets and expenses

● Experience developing internal processes and filing systems

● Comfortable handling confidential information

● Ability to adapt to changing situations in a calm and professional manner

● Experience in the field of trail building/construction/landscaping, and especially with prevailing wage contracts, is a plus

● Experience with 401k plan administration is helpful but not required

Job Start Date: May 20 2024

Compensation: $30-$40 per hour, paid time off, training stipend, wellness stipend

To Apply: Please email a resume to: teal@tahawustrails.com

Application Deadline: April 19 2024

Job Type: Part-time

Pay: $30.00 - $40.00 per hour

Expected hours: 16 per week

Benefits:

• Flexible schedule
• Paid time off

Schedule:

• 4 hour shift

Work Location: In person