Tacoma Public Schools

Expected Start Date: As soon as possible

FTE: 1.0

Hours per day: 8

Salary Level: OP 4 - Beginning at 26.53/hour

Additional Information:Salary placement is based on verifiable LIKE work experience.

This position establishes and maintains student attendance records, resolves attendance matters with students, parents and outside agencies; and handles a variety of other student attendance duties. The position also performs various duties to facilitate the operation of the school office.

ESSENTIAL JOB FUNCTIONS

1. Creates and updates attendance records for each student; enters or oversees entry of daily attendance information on computer; produces daily bulletin of absentees and distributes it to staff as requested.

2. Answers questions of parents or staff regarding location of students during the day for attendance status.

3. Calls students’ homes each day regarding absences.

4. Reports student absences, attendance or enrollment to outside agencies as required.

5. Provides information to parents and staff regarding each student's attendance record upon request.

6. Completes reports regarding student counts for interested parties; distributes, collects and screens information for federal cards.

7. Handles student requests during the day for re-entry or early dismissal; issues early dismissals for discipline reasons as requested; issues excused or unexcused re-entries; reviews excuses for absence; answers phone calls during the day regarding attendance status.

8. Maintains student attendance files that include excuses from home, discipline forms and letters sent home to parents; sends letter to parents as necessary.

9. Coordinates homework assignments for absent students.

OTHER JOB DUTIES

1. Cares for ill or injured students in the absence of school nurse and volunteers as needed; makes arrangements to transport student as necessary.

2. Supervises students placed in office for discipline or detention.

3. Trains and oversees work of student office assistants as assigned.

4. May act as receptionist for the office; screens phone calls and takes messages for staff; provides information.

5. May complete a variety of secretarial duties for the office as requested, such as maintaining discipline records; issuing passes; enrolling and withdrawing students; mailing report cards; typing letters and reports and ordering supplies; and related administrative support tasks.

6. Performs related duties as assigned, on a temporary basis.

7. Regular, reliable, predictable attendance or physical presence is an essential job requirement and critical to the performance of the work.

CONDITIONS

Experiences frequent interruptions from phone calls or visitors to the office; may be required to deal with difficult and sensitive situations and/or people; may be required to lift and carry up to 20 pounds, bend, squat, stoop, kneel, crouch, walk, twist, climb, and/or be mobile.

Education and Experience

High school graduation or equivalent and one year of clerical experience or office skills training, including record keeping; or any combination of experience and training which provides the applicant with the knowledge, skills, and ability required to perform the work.

Licenses/Special Requirements

Fingerprints and successful WSP and FBI background clearance/sexual misconduct clearance.

Knowledge, Skills and Abilities

Knowledge of general office procedures.

Skill in keyboarding; computer data entry skills.

Ability to operate a personal computer with word processing software applications.

Ability to obtain, clarify and exchange information.

Ability to demonstrate reasonable, reliable, and regular attendance.

Ability to maintain accurate records.

Ability to establish and maintain effective working relationships with a variety of people in a multi-cultural, diverse socioeconomic setting.

This job description is not an employment agreement or contract. District administration has the exclusive right to alter this job description at any time without notice. The statements contained herein reflect general details as necessary to describe the primary functions of this job, the level of knowledge and skill typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise balance the workload.

• Civil Rights Coordinator: Renee Trueblood, 25-57-252, civilrights@tacoma.k2.wa.us
• Title IX Coordinator, Elementary: Christa Erolin, 25-57-8, cerolin@tacoma.k2.wa.us
• Title IX Coordinator, Secondary: Wayne Greer, 25-57-9, wgreer@tacoma.k2.wa.us
• 504 Coordinator, Elementary: Jennifer Herbold, 25-57-096, jherbol@tacoma.k2.wa.us
• 504 Coordinator, Secondary: Megan Nelson, 25-57-00, mnelson@tacoma.k2.wa.us