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Position Overview: We are seeking a detail-oriented and organized Office Assistant to join SYNERGY HomeCare of Provo! The Office Assistant will play a crucial role in ensuring the efficient operation of administrative tasks within our agency. This position offers a unique opportunity to contribute to the well-being of individuals receiving homecare services in Utah County community while maintaining the smooth functioning of our agency's day-to-day operations.
This is a part-time position that has the potential of growing into a full-time position. We have experienced significant growth this past year, and are on track to expand even more in the very near future.
Responsibilities:
Administrative Support: Provide comprehensive administrative support to the agency's management team, including managing phone calls, scheduling appointments, handling emails, and maintaining accurate records.
Client Coordination: Assist in coordinating client care schedules, ensuring seamless communication between caregivers and clients. Update and manage client records, prioritizing the confidentiality of sensitive information.
Billing and Invoicing: Collaborate with the finance department to facilitate billing and invoicing processes, ensuring compliance with agency policies. Address client inquiries related to billing with professionalism and accuracy.
Document Management: Maintain well-organized electronic and physical filing systems for client records, caregiver documentation, and agency-related paperwork. Ensure that all records are up-to-date and readily accessible.
Communication: Serve as a point of contact for clients, caregivers, and stakeholders, delivering information and addressing inquiries promptly and courteously.
Data Entry: Accurately enter and update data, maintaining data integrity and generating reports as required.
Supplies Management: Monitor office supplies inventory and initiate orders to ensure a well-stocked and efficient office environment.
Quality Assurance: Assist in monitoring quality assurance metrics, participating in audits to ensure adherence to agency standards and regulations.
Recruitment Support: Aid the HR department in administrative tasks related to caregiver recruitment and onboarding, including preliminary screenings and maintaining candidate information.
Qualifications:
Location: Provo, Utah
Benefits:
If you are a motivated individual who is passionate about supporting others and contributing to the operations of a personal homecare agency in Provo, we encourage you to apply. Please submit your resume detailing your relevant experience and skills. We eagerly anticipate welcoming a new team member who shares our dedication to providing exceptional care and service in the Provo area.
Part Time
$47k-59k (estimate)
11/25/2023
05/13/2024