Job Description Summary: To provide administrative support to project management team and to assist in administration of field office to achieve efficient and accurate project documentation. Job Description: POSITION RESPONSIBILITIES AND DUTIES: • Able to perform all essential Project Assistant/Coordinator responsibilities • May coordinate and/or supervise clerical/administrative staff • May answer phones – screen/handle routine items, direct calls as appropriate • Compose and/or edit letters, memos, reports, procedures, etc. as required • Act as liaison between supervisor and other departments, managers, or clients, including arranging meetings, communicating information, maintaining public relations • Attend and document project meetings (write minutes) • Set up and maintain project filing system • Distribute documents to subcontractors, maintain document logs • Update drawings and post changes • Prepare and maintain RFI logs on CMiC system • Transmit and distribute submittals • Prepare and maintain submittal logs • Prepare and maintain expediting log • Perform expediting functions • Input quantities in labor cost reports on CMiC • Cost code and/or verify correct codes on time sheets • Prepare and document extra work orders • Maintain reference log and associated documents on CMiC • Review and assemble change order submittals and quantity surveys • Maintain progress photo album • Assist in compiling billings, lien releases and certified payrolls, as applicable • Compile contract close-out documents and as-builts • Document punch-list work • Create Owners’ forms as required for reporting purposes • Coordinate paper flow from field to Division Office • Complete other responsibilities as assigned MINIMUM SKILLS OR EXPERIENCE REQUIREMENTS: • 4-year business or technical degree plus minimum 3 years administrative experience, or equivalent combination of education and experience, including minimum of 3 years construction project administration • Ability to keyboard 65-75 WPM accurately • Advanced knowledge and use of word-processing and spreadsheet software • Proficient in use of general office procedures and office machines • Proficient English verbal communication skills, including professional telephone manner • Proficient written communication skills, including business writing skills • Reliability, dependability and flexibility SUMMARY OF BENEFITS: This role is eligible for the following benefits: medical, dental, vision, 401(k) with company matching, Employee Stock Ownership Program (ESOP), individual stock ownership, paid vacation, paid sick leave, paid holidays, bereavement leave, employee assistance program, pre-tax flexible spending accounts, basic term life insurance and AD&D, business travel accident insurance, short and long term disability, financial wellness coaching, educational assistance, Care.com membership, ClassPass fitness membership, and DashPass delivery membership. Voluntary benefits include additional term life insurance, long term care insurance, critical illness and accidental injury insurance, pet insurance, legal plan, identity theft protection, and other voluntary benefit options. Compensation Range Hourly Rate: $26.68 - $39.95 Swinerton provides commercial construction services throughout the United States, delivering innovative solutions and outstanding service to our customers for time-tested buildings and facilities. Over our 134-year history, Swinerton has earned a strong reputation as the Premier Builder in the West. As a 100% employee-owned quality contractor, we hire the best people, give them exceptional training, and provide robust opportunities for professional growth. Swinerton has built a strong reputation as an employee-owned quality contractor. We hire the best people, give them exceptional training and provide them with the opportunities and the responsibilities that allow them to learn and develop professionally. Swinerton values and recognizes our employees as the essential ingredient to our lasting success. As a 100% employee-owned company, we invest greatly in the personal and professional well-being of our people. Together, we have created an excellent place to work; when people join Swinerton, they tend to stay. We strive for a positive work environment that encourages outstanding performance while making room for fun. We also believe that happy, healthy employees lead to a highly productive company, and we are proud to offer a robust benefits package to support individual and collective success. www.swinerton.com Swinerton is an Equal Employment Opportunity, Minority, Women, Disability, and Veteran Employer. Our Company is an equal opportunity and affirmative action employer. We have a commitment to provide equal hiring, training, compensation, promotion, transfer, layoff and recall benefits to all individuals without regard to gender, race, color, religion, age, mental or physical disability, medical condition, genetic information, sex, sexual orientation, gender identity and expression, national origin, marital or domestic partner status, veteran status, or any other characteristic protected under federal or state laws or local ordinance or regulation. We are committed to the safety and security of everyone interested in our company–including those who visit us online. Please note that Swinerton will only invite you to submit work history and personal information related to employment through our career portal WorkDay (which requires the set-up of a login) and communication will only come from individuals with an email address ending in @swinerton.com. If you receive fraudulent communication please inform us by emailing reportissues@swinerton.com.