Title: Executive Assistant

Reports To: President/CEO

Salary: Competitive with Industry Standards

Job Overview:

The Assistant to the President is a vital role within a nonprofit organization, providing comprehensive support to the President, serving as a point of contact between the president and internal departments as well as a liaison between the President and other stakeholders, and ensuring efficient operation of the President's office. This position requires a highly organized, detail-oriented, and proactive individual with exceptional communication skills and the ability to handle confidential information with discretion.

Responsibilities and Duties:

- Act as the point of contact between the President and internal departments as well as external partners and stakeholders.

- Prepare and edit correspondence, communications, presentations, and other documents on behalf of the President.

- Manage and organize meetings, including setting agendas, taking minutes, and following up on action items.

- Conduct research, compile data, and prepare papers and presentation for consideration and presentation by the President.

- Assist in the preparation of organizational reports for Board of Directors and external stakeholders.

- Provide strategic administrative and project support, including the management of specific projects as assigned.

- Attend meetings and events with or on behalf of the President, taking notes and providing feedback.

- Handle sensitive information and maintain confidentiality at all times.

- Facilitate smooth communication between the President's office and other internal departments, demonstrating leadership to maintain credibility, trust, and support with senior management staff.

- Coordinate the President's outreach activities, including public relations, media contacts, and constituency services.

- Perform other related duties as assigned, demonstrating flexibility and adaptability to changing priorities.

Qualifications:

- Bachelor's degree in business administration, communications, or related field preferred.

- Minimum of 3-5 years of experience in an administrative or executive support role, preferably in a nonprofit setting.

- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiar with a variety of other office and project management software.

- Excellent organizational skills, with an ability to prioritize important projects and multitask effectively.

- Strong communication skills, both written and verbal, with a keen attention to detail.

- Demonstrated cultivation, stewardship and relationship building skills.

- Ability to work under pressure and meet tight deadlines.

- High level of discretion and ethical approach to fundraising and donor relations.

- Proven ability to handle confidential information with discretion.

- Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.

- Familiarity with the nonprofit sector and its operations is a must.

- Office environment, which may require extended hours during peak periods.

- May require local travel for meetings and events.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Work Location: In person