Supplement Center is a national manufacturer and distributor of best-in-class mood and cognitive enhancing dietary supplements, and we're looking to add best-in-class people to join our team. We offer a rewarding work environment with plenty of room for advancement.

This position is responsible for overseeing and leading the day-to-day administrative functions of the office and manufacturing facility.

Essential Duties and Responsibilities:

Administration:

• Responsible for reviewing and improving administrative procedures
• Manage CEO's schedule and meetings
• Create new filing system and improve administration infrastructure
• Oversee production staff payroll related to daily attendance, daily punch cards, calculate hours for payroll periods, managing employee schedules
• Oversee daily entry of KPI’s and entering into tracker documents
• Misc. errands (pickup packaging at nearby vendors, drop off boxes at shipping centers)
• Manage incoming packages/mail, filing and management of all important documents
• Light phones and customer service
• Manage virtual offices
• Monitor and maintain Company's insurance policies and related records

HR:

• Manage job postings, review candidates, setup interviews, onboard new hires
• Create and issue disciplinary documents as detailed by any manger or supervisor
• Conduct exit interviews
• Manage any labor board filings and or workers comp claims

Accounting:

• Manage various vendors and purchasing including placing and tracking orders, making and reconciling payments, managing due dates
• Manage basic bookkeeping in QuickBooks Online (reporting to CFO): client invoicing, classification of bank entries, and running reports
• Reconcile staff payroll hours for biweekly payroll
• Manage various filings (misc., local, federal) and misc. accounting tasks

Project Management:

• Managing the company task manager for overall operations (facility upgrades, manufacturing, client projects, etc.)
• Track important recurring tasks related to admin, operations and accounting
• Co-create and implement a new, company-wide inventory tracking system

The Ideal Candidate:

• Preferably holds at least a bachelor's degree
• Must have at least 3 years of experience, (preferably 4-5) in managing a professional office setting
• Must have experience working with QuickBooks Online and its functions related to bookkeeping
• Proficient with Microsoft office, Google suite, or similar software
• Must have strong, proven skills in project management, and be able to track & complete several disparate projects concurrently
• Works well with verbal instructions, very detailed oriented, and excellent communicator A self-starter with has the ability to work with existing systems and align new ones
• Able to work independently with little supervision
• Able to advance the structure and SOP’s of an office environment
• Has a vision and drive for personal and career advancement
• Ability to maintain a positive attitude at all times, while and exuding honesty and integrity is a must
• Leads by setting a professional example with each interaction
• Is assertive and confident, yet compassionate towards the individual and circumstances
• Comfortable enforcing company policies and administering documentations

Supplement Center Provides:

Complete training, room for advancement, positive work environment.

Facility hours, 9-5:30, Mon. - Fri.

Paid Time Off, other benefits TBD after 6 months at full time.

Job Type: Full-time On-site

Pay: Depending on industry specific experience and skills.

Job Type: Full-time

Pay: $60,000.00 - $75,000.00 per year

Schedule:

• Monday to Friday

Experience:

• Office management: 3 years (Required)

Location:

• Gardena, CA (Preferred)

Ability to Commute:

• Gardena, CA (Required)

Work Location: In person