Summary

The Project Coordinator (PC) is responsible for supporting the Project Managers in fulfilling their projects’ needs. This position is the liaison between the Project Managers and various internal and external stakeholders. They will report to the Senior Project Manager.

Due to the technical nature of the sign business, the Project Coordinator must build and maintain a working knowledge of how signs are built and installed. Maintaining continuous familiarity with the ongoing work in fabrication and the installation requirements associated with each project is necessary to successfully fulfill the goals of this position.

Essential Duties and Responsibilities

• The PC must review and familiarize themselves with the scope of all active projects. This includes all deliverables, and the expected schedule.
• The PC will be responsible for attending Kick-Off Meetings (KOMs) and weekly status meetings as they are scheduled by the PMs. They will document, assign, and follow up on all action items resulting from these meetings.
• The PC will be responsible for providing required documentation or collateral for the PM. This documentation may be obtained from internal or external sources or may be provided by the PC directly. This could include, but not be limited to: Landlord Approval Letters, permit application documents, engineering, warranty and close-out documentation, or Certificates of Insurance (COIs).
• The PC will be responsible for overseeing and coordinating the documentation and actions required to obtain required municipal permits. This may include but is not limited to: processing applications and online submittals, coordinating the schedule for in-person visits needed by the Permit Expeditor, and following up with municipal contacts via phone and email.
• The PC will be responsible for performing code checks to ensure that desired signs are allowed within local ordinances. This includes guidelines for sizing, placement, and types of signs allowed.
• The PC will perform regular audits of existing projects to confirm status and advise the PMs to possible delays or issues.
• The PC will track all jobs through internal software and communicate progress both orally and in writing with both internal and external stakeholders.
• The PC will arrange shipments through Sunset’s chosen logistics providers and coordinate with clients for the pick-up of products from Sunset’s production facility.

Required Skills

• Tactical and strategic problem-solving skills resulting in decisive actions.
• Excellent organizational skills.
• Excellent written and verbal communication skills with the added ability to maintain discretion by keeping service and customer information confidential.
• Maintaining priorities and balancing the schedule needs of multiple projects.
• Strong computer skills with emphasis on Microsoft Office 365 software (Outlook, Word, Excel).

Education / Experience

To be considered for this position you must have:

• High School Diploma or GED or relevant experience
• 1-2 years work experience in any field
• Sign experience is not required but is a plus

Employment Details

• Reports to:

Director of Project Management

• Status:

Hourly

• Compensation:

$20-25 per hour, depending on experience

• Hours:

Typically Monday - Friday from 8AM-5PM.
Will vary depending on assigned project(s)
Must be able to work at any time, as assigned

• Benefits (after 90 days):

Medical, Dental, Vision (cost for benefits may apply)
Holiday Pay (6 paid holidays/year minimum)
PTO & SICK (Up to 1 week min/year with increments at 3 years and 5 years)
Retirement Account Match up to 4%