Acquisition and Contract Support Specialist Position Summary: The successful candidate will work under the Team Lead's direction to assist the Federal Agency Resource Manager in meeting their fiscal and contractual duties and obligations. The candidate will be part of a team of technical and analytical experts to provide detailed analysis that enables the discovery and recommendations towards solutions for the existing and future acquisition requirements, programs, compliance, and initiatives for agency. To provide acquisition assistance and contract support services in reducing risk and ensuring successful acquisition and contracts management, product approval, review of current practices and processes, and to make recommendations that improve these processes.
Essential Job Functions:
▪ The Contractor shall develop and use a system to track and maintain current all-important information on Taskers and acquisition action, keep track of and remind program office of suspenses, coordinate with program office for current information to update status.
▪ Working closely with governmental program offices, ensure adequacy of requirement documents (SOW/PWS/BOM) and assist in developing draft Request for Quotes (RFQs), Request for Proposals (RFPs), and/or Combined Synopsis/Solicitations for CO approval.
▪ Develop acquisition planning/milestone charts in concert with program offices
▪ Work directly with Government staff to plan and track program progress, identify program and mission problems and impacts, and develop point papers, recommendations for improvements and reports supporting graphics, briefings, spreadsheets, and formal documentation.
▪ Coordinate with and inform government leaders, resource managers, and program office requirements personnel (COR's, PM's, etc.) on progress throughout the acquisition and budget/financial process, developing and maintaining acquisition milestone documents as needed, and reporting appropriate risks.
▪ Plan and facilitate the frequent coordination and status updates with numerous program offices for accurate budget and contract tracking and reporting to government leadership's awareness and actions.
▪ Keep records and documentation in a virtual environment, utilizing workflow tools and MS Office of all actions through the procurement life cycle
▪ Be responsible for the oversight of overall schedule and quality of the client deliverables
Essential Job Requirements:
▪ Education:
o Bachelor's Degree required
▪ Required Knowledge/Experience:
o 3-5 years of experience in DoD/Federal acquisitions and contracting
o Shall have suitable background and experience in planning, pre-award, award, and post award activities for varied and complex acquisition requirements and compliance
o Shall be able to produce contracts, modifications and associated supporting documents with minimal, if any, oversight or rework.
o Shall be proficient in the use of the Microsoft suite of applications including Word, Excel, PowerPoint, Outlook, and Project as well as with Adobe Acrobat. Experienced in Excel creating and using pivot tables and generating graphs
o Comfortable working with databases, spreadsheets, and dashboards for analysis and generating various status and business analysis reports
o Must have oral and written presentation skills to senior executives
▪ Preferred Knowledge/Experience:
o Demonstrated experience with planning, establishing, and executing against federally funded programs. Creating, maintaining, analyzing and reporting updates to program spend plans.
▪ Physical Requirements:
o n/a