Part Time Employee Relations Coordinator

Position Summary

The Employee Relations Coordinator, who reports to the Employee Relations Manager, will support the Employee Relations department with the Performance Management process for all classified and unclassified employees. As a healthcare facility governed by the Joint Commission, competency-based evaluations are required for all hospital employees are due on an annual basis. This position will collaborate with hospital leadership to ensure continuous compliance with the requirements set forth by the Joint Commission and SBUH policy on performance programs and evaluations. The Employee Relations Coordinator will be responsible for the collection, organization, modifications, and processing of performance programs and evaluations for all hospital employees.

Duties of the Employee Relations Coordinator may include but are not limited to:

• Actively communicate and work with hospital leadership to ensure all components of the program and evaluation are complete and accurate
• Serve as point of contact for the collection and receipt of all performance programs and evaluations
• Effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information.
• Maintain the Performance Management mailbox
• Utilize monthly reports to reconcile and follow up on outstanding programs and evaluations
• Generate and process reappointment correspondence for unclassified employees
• Process transactions in PeopleSoft and send correspondence
• Track, monitor, and send out correspondence for future non-renewal dates of UUP represented employees
• Prioritize and plan work activities as to use time efficiently
• Be organized, accurate, thorough, and able to monitor work for quality
• Exercise independent judgment in the resolution of data correction

Qualifications

Required Qualifications:

• Bachelor's degree
• At least 2 years of administrative experience
• Intermediate knowledge of Microsoft Excel and Word
• Strong written and verbal communication skills
• Attention to detail
• Strong organizational skills
• Ability to work with confidential data
• Ability to work in a fast complex environment
• Ability to multitask

Preferred Qualifications:

• Bachelor's degree in Human Resources, Business Management, or related field
• 6 or more month of experience reviewing and tracking ER data and documents
• Experience working for a government unionized employer
• 1 or more years of Human Resources experience
• Experience with PeopleSoft, Kronos, NYSTEP, and/or an Electronic Document Management system

Special Notes: Resume/CV should be included with the online application.

In accordance with federal and state regulations that all hospitals and nursing homes require personnel to be vaccinated against COVID-19, candidates who are not already fully vaccinated must obtain the first dose of a COVID-19 vaccine within three (3) calendar days of acceptance of a conditional job offer and must obtain any subsequent doses in accordance with that particular vaccine manufacturer’s protocol. Candidates who are partially vaccinated, but not yet fully vaccinated, must complete their vaccination series within three (3) calendar days of a job offer or in accordance with that particular vaccine manufacturer’s protocol, whichever comes later.

The state regulation also includes those who may be affiliated with or interact with employees of a hospital or nursing home. The regulations allow for limited exemptions with reasonable accommodations, consistent with applicable law.

Posting Overview: This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

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• Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
• All Hospital positions maybe subject to changes in pass days and shifts as necessary.
• This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
• This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to start date, the selected candidate must meet the following requirements:

• Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
• Complete electronic reference check with a minimum of three (3) professional references.
• Successfully complete a 4 panel drug screen*
• Meet Regulatory Requirements for pre employment screenings.
• Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

• The hiring department will be responsible for any fee incurred for examination.

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Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280.

In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewedhere.

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Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.

Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as $43,000 - $58,000 / year that will be prorated for part time hours.

The above salary range (or hiring range) represents SBUH’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and state pension that add to your bottom line.