Administrative Support Specialist - Cancer Center Services

• Maintain and coordinate calendar(s) and receive telephone calls and visitors on behalf of the AVP's and Nursing leadership of the Cancer Center.
• Compose, edit and submit correspondence as needed. Manage and prioritize the Leaderships incoming and outgoing mail.
• Coordinate schedules including travel plans, professional and business schedules, prepare meeting materials and interface with other University Senior Management Officers, Cancer Center personnel, AD of Operations Service Line Administrators and Hospital/Nursing Administration staff.
• Respond to incoming calls, troubleshoot, and make independent judgments when able, refer or provide solutions to issues raised or identified.
• Draft and prepare the Leadership correspondence as well as documents and reports. Edit and approve for signature any correspondence prepared by other Cancer Center personnel. Prioritize and ensure that all incoming correspondence and mail for Leadership requiring attention are acted upon.
• Assemble and provide relevant documents for meetings and attend meetings as required. Initiate necessary follow-up on action items and ensure follow-up meetings and activities are scheduled and executed in a timely fashion.
• Prepare and assist in the preparation of reports, presentations, and ensure dissemination of applicable information.
• Coordinate monthly expenditure invoices; prepare payment vouchers for vendor payments and reimbursements as needed.
• Other duties as assigned.

Special Notes: Resume/CV should be included with the online application.

Posting Overview: This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

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• Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
• All Hospital positions maybe subject to changes in pass days and shifts as necessary.
• This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
• This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to start date, the selected candidate must meet the following requirements:

• Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
• Complete electronic reference check with a minimum of three (3) professional references.
• Successfully complete a 4 panel drug screen*
• Meet Regulatory Requirements for pre employment screenings.
• Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

• The hiring department will be responsible for any fee incurred for examination.

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Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280.

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