Reports to:Controller

Department: Finance

Job Functions:

SummaryThe primary purpose of this job position is to act as a liaison between Links Healthcare Group and skilled nursing facilities. The primary function of this role is to ensure that employees are accurately and timely paid using a proactive payroll audit.

Specific duties include, but are not limited to:

• Act as the company expert on timekeeping procedures, payroll processing for the facilities and corresponding payroll systems.
• Provide bi-weekly payroll audit prior to payroll processing.
• Provide Quarterly payroll Internal Audits for each facility.
• Provide training on all updated payroll policies and procedures.
• Insure payroll is compliant with state and federal statutes.
• Insure each facility is compliant and current with payroll-based journal.
• Provide training on NHPPD
• Ensure the hours on the Labor Distribution Report reflect the actual hours worked in each department.
• Liaises between the facilities and payroll providers.

Payroll/Internal Audit:

• Audit, reconcile and submit PBJ for all facilities.
• Audit punch times to ensure compliance with meal and rest period requirements.
• Audit attendance reports to provide guidance and feedback on tracking, progressive discipline. 
• Audit garnishments, vacation, pto, sick time accrual and benefitand voluntary deductions. 
• Audit employees with greater than 24hrs/day
• Audit Exempt employees with greater than 80 hours
• Audit employees with excessive OT
• Audit employees with transfer hours
• Audit for ghost employees
• Audit employees on LOA
• Audit On-Call/Per Diem employees working an excess of 30 hours a week for 4 pay periods
• Audit ACA eligible employees 
• Audit FT working less than 30 hours a week for 
• Audit Employee Data Change Form or PAN for accuracy and approval 

Knowledge/Skills/Abilities

• Proven working experience in payroll in a multi-site setting
• Excellent knowledge of payroll laws
• Effective communication skills
• Excellent organizational and time management skills
• Problem solving skills and ability to multi-task
• Comprehensive knowledge of payroll-based journal
• Strong oral, written, and organizational communication skills required
• Working knowledge of payroll policies and procedures, federal and state statutes pertaining to FLSA
• Some knowledge of personnel procedures and regulations 
• Skill in the use of modern office equipment including computer hardware and applicable software; skill in the use of a calculator 
• Ability to communicate effectively verbally and in writing; ability to create effective working relationships with employees and other departments.
• Must maintain confidentiality regarding employee personal and wage information.

Qualifications

• Associate's degree (A.A) or equivalent working experience or equivalent combination of education and experience. College degree is preferred 
• 2 years full cycle payroll experience in a healthcare setting, preferably in skilled nursing facility

Requirements:

• Must be able to read, write, speak, and understand the English language.

• Must be willing to travel 70% or more
• Proof of right to work in the United States
• Valid CA Driver’s License
• Proof of vehicle insurance