DOCUMENT CONTROL CLERK

Position Type: Full-time/ Exempt/ Salary

Reports to: Office Manager

Supervisory Responsibility: None

Location: Jacksonville, FL (Corporate Headquarters)

Company Summary

Stellar Energy provides custom power augmentation and energy plant solutions for power generation and utilities, liquefied natural gas (LNG), data center, biopharma and other markets. Stellar Energy’s innovative solutions include turbine inlet air chilling, inlet air conditioning (heating and cooling), evaporative cooling, direct contact air chilling, thermal energy storage, district cooling and central utility plants. The company’s experience spans more than 20 years and stretches across the globe, with offices in the United States, Asia and the Middle East and North Africa (MENA) region.

Summary Objective

As a member of the technical staff, the Document Control Clerk is responsible to control and monitor project related information, including document code system, development of document distribution, information collection, numbering, recording, sort and searching system based on requirement of project. The Document Control Clerk provides information management support and coordination to the project manager, design project manager, subcontractor and client to ensure proper communication for all parties.

Essential Functions

• Undertake document control work independently.

• Assist the Office Manager in maintaining proper document control system.
• Assist to control and manage information for project, including:
• Assist in the execution of project information collection and distribution procedure.
• Monitor and track the information flow, progress and report the progress.
• Provide information search support for project management team.
• Assist and coordinate with project management team and subcontractor for information management.
• Control information based on Stellar Energy procedures and requirements from projects and clients;
• Accomplish tasks in accordance with the company procedures, specifications, standards and any project specific addenda.
• Maintain good interface with other disciplines.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies

• Technical Capacity.
• Problem Solving/Analysis.
• Good written and verbal communication skills.

Supervisory Responsibility

This position has or does not have supervisory responsibilities.

Work Location

This position will work out of our Main Office in Jacksonville, FL.

Work Environment

Most work is performed in an office environment.

Physical Demands

While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to walk; use hands to finger, handle or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand. The employee must frequently lift or move objects up to 10 pounds and occasionally lift or move objects up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and ability to adjust focus.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m.

Travel

No travel required for this position.

Required Education and Experience.

• Adequate experience and technical background for information management control, familiar with the universal procedure of information management control and cooperation with other disciplines.
• Familiar with information management delivery list and content.
• Familiar with prevailing software application, such as MS Office suite.
• At least 3 years’ multi-project work experience, at least 1 year of information management control work experience.
• Adequate experience for coordination with other disciplines, familiar with the scope of work split with relevant disciplines.

Preferred Education and Experience

• Knowledge of Contract Manager software.

Additional Eligibility Qualifications

None

Work Authorization

Must be authorized to work in the USA.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Stellar Energy Americas Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Stellar Energy Americas Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.