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Document Control Specialist
Stellar Energy Americas Jacksonville, FL
$65k-88k (estimate)
Full Time 2 Months Ago
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Stellar Energy Americas is Hiring a Document Control Specialist Near Jacksonville, FL

DOCUMENT CONTROL SPECIALIST
Position Type: Full-time/ Exempt/ Salary
Reports to: Office Manager
Supervisory Responsibility: None
Location: Iraq Office

Company Summary
Stellar Energy provides custom power augmentation and energy plant solutions for power generation and utilities, liquefied natural gas (LNG), data center, biopharma and other markets. Stellar Energy’s innovative solutions include turbine inlet air chilling, inlet air conditioning (heating and cooling), evaporative cooling, direct contact air chilling, thermal energy storage, district cooling and central utility plants. The company’s experience spans more than 20 years and stretches across the globe, with offices in the United States, Asia and the Middle East and North Africa (MENA) region.

Summary Objective
As a member of the technical staff, the Document Control Specialist is responsible to control and monitor project related information, including document code system, development of document distribution, information collection, numbering, recording, sort and searching system based on requirement of project. The Document Control Specialist provides information management support and coordination to the project manager, design project manager, subcontractor and client to ensure proper communication for all parties.

Essential Functions
  • Manager document control function
  • Undertake document control work independently.
  • Maintain proper document control system.
  • Control and manage information for project, including:
    • Assist in the execution of project information collection and distribution procedure.
    • Monitor and track the information flow, progress and report the progress.
    • Provide information search support for project management team.
    • Assist and coordinate with project management team and subcontractor for information management.
    • Control information based on Stellar Energy procedures and requirements from projects and clients;
  • Accomplish tasks in accordance with the company procedures, specifications, standards and any project specific addenda.
  • Manage and administer document control software.
  • Maintain good interface with other disciplines.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies
  • Technical Capacity.
  • Problem Solving/Analysis.
  • Good written and verbal communication skills.
Supervisory Responsibility
This position has or does not have supervisory responsibilities.

Work Location
This position will work out of our Main Office in Jacksonville, FL.

Work Environment

Most work is performed in an office environment.

Physical Demands

While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to walk; use hands to finger, handle or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand. The employee must frequently lift or move objects up to 10 pounds and occasionally lift or move objects up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and ability to adjust focus.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m.

Travel

No travel required for this position.

Required Education and Experience.
  • Adequate experience and technical background for information management control, familiar with the universal procedure of information management control and cooperation with other disciplines.
  • Familiar with information management delivery list and content.
  • Familiar with prevailing software application, such as MS Office suite.
  • At least 3 years’ multi-project work experience, at least 1 year of information management control work experience.
  • Adequate experience for coordination with other disciplines, familiar with the scope of work split with relevant disciplines.

Preferred Education and Experience
  • Knowledge of Contract Manager software.

Additional Eligibility Qualifications
None

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Stellar Energy Americas Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Stellar Energy Americas Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.

Job Summary

JOB TYPE

Full Time

SALARY

$65k-88k (estimate)

POST DATE

03/03/2024

EXPIRATION DATE

05/05/2024

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The following is the career advancement route for Document Control Specialist positions, which can be used as a reference in future career path planning. As a Document Control Specialist, it can be promoted into senior positions as a Document Control Analyst III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Document Control Specialist. You can explore the career advancement for a Document Control Specialist below and select your interested title to get hiring information.

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If you are interested in becoming a Document Control Specialist, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Document Control Specialist for your reference.

Step 1: Understand the job description and responsibilities of an Accountant.

Quotes from people on Document Control Specialist job description and responsibilities

Document control specialists store, manage and track records and documents for government agencies and engineering firms.

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A document control specialist makes sure their organization follows document retention policies and retrieves those documents upon request.

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Document control specialists must also manage the computer software used to manage the organization’s documents.

04/09/2022: Carson City, NV

Document Control Specialists are also responsible for scheduling, labeling, filing, pulling, distributing, and recovering documents.

03/27/2022: Bakersfield, CA

Provide business support through the analysis and coordination of document control and change control for design, processes and documents.

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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.

Career tips from people on Document Control Specialist jobs

An outstanding document control specialist checks the promptness and approval of documents, and ensure their timely turn over.

01/27/2022: Harrisburg, PA

A document controller specialist who never opens the documents to check them only does half of the job.

01/19/2022: Gastonia, NC

Obtain a strong experience as a document controller.

03/22/2022: Benton Harbor, MI

Must be willing to perform repetitious tasks such as updating forms, filing logs, copying and scanning documents.

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Document control specialists will need to have a deep understanding of all the latest regulations and how to meet their requirements.

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Step 3: View the best colleges and universities for Document Control Specialist.

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