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Project Coordinator - Executive Assistant - Albany
$72k-92k (estimate)
Full Time 1 Week Ago
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LABOR DEPARTMENT is Hiring a Project Coordinator - Executive Assistant - Albany Near Albany, NY

Minimum Qualifications
MINIMUM QUALIFICATIONS:
High school diploma or high school equivalency diploma and two years of experience in administrative support*, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and management of an office.
  • Certification (e.g., IAAP Certified Administrative Professional), diploma, or associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience
Preferred Qualifications:
  • Proven track record of success in building and managing relationships with diverse stakeholders in a complex public sector environment or not-for-profit.
  • Strong analytical and communication skills, with the ability to clearly articulate complex information to both technical and non-technical audiences.
  • Strong writing skills with an ability to craft compelling executive summaries and presentations, distilling complex information for high-level audiences.
  • Proficiency in project management, strategic planning, and data analysis.
  • Excellent organizational skills and the ability to manage multiple priorities simultaneously.
  • Strong interpersonal skills and a collaborative working style.
  • Ability to initiate and maintain relationships across a diverse set of stakeholders
Duties Description
STANDARD DUTIES:
The Project Coordinator/Executive Assistant is responsible for supporting the Commissioner and Chief of Staff through a combination of project management, communication, research, and high-level relationship support functions. This requires act as the Department's strategic point person for building and managing relationships with agency heads and chamber staff. The incumbent will perform the following duties:
  • Assist with coordination and support of the Commissioner and Chief of Staff’s teams.
  • Create and maintain calendars and meetings schedules.
  • Coordinate day to day administrative tasks for events and meetings. Keep accurate files, organize, and maintain documents in the management systems in such a way that information is easily accessible.
  • Handle travel arrangements.
  • Manage incoming phone calls and visitors for the office.
  • Establish and maintains filing systems.
  • Makes high level contacts of a complex nature inside and outside of the Agency.
  • Create and send correspondence and invitations.
  • May schedule, research and prepare materials and notes, and ensure follow-up for various.
Stakeholder meetings including staff, Board or other meetings.
  • Manages on-boarding employees for the Chief of Staff and retirement certificates.
  • Assistant with technology and password reset.
  • Create SFS Requisitions.
  • Attendance taker for fire drills.
  • Collect weekly Regional Rep reports.
  • Other duties as assigned.
Additional Comments

Please note: This position will be required to work in-person. No remote work is available.

Some positions may require additional credentials or a background check to verify your identity.

Job Summary

JOB TYPE

Full Time

SALARY

$72k-92k (estimate)

POST DATE

05/11/2024

EXPIRATION DATE

07/09/2024

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