Description

Forms and Records Analyst 3

Behavioral Health Administration (BHA) Office of Forensic Mental Health Services (OFMHS) seeks a Forms and Records Analyst 3. This role reports directly to the Forms and Records Analyst 3 Supervisor located in Steilacoom, WA.

The Forms and Records Analyst 3 role will assist and coordinate records retention, migration, transfer, and disposition, utilize manual, electronic, and/or automated systems, and provide consultation on forms and/or records-management programs and systems requirements.

Some of what you'll do:

• Identify and follow internal procedures and policy to reduce risk to OFMHS regarding potential legal consequences
• Maintain MODIS records, the input of records into appropriate records systems
• Manage manual and/or electronic records retention, disposition, transfer, and storage systems of documents produced by OFMHS
• Obtain requested external medical records from many different organizations including hospitals, jails, schools, etc

What we're looking for:

• Strong organization and administrative skills
• Ability to prioritize work, find information quickly, and return to critical tasks in the midst of multiple interruptions
• Ability to independently manage time and tasks
• Ability to navigate various administrations
• Advanced experience using Word, Excel, PowerPoint, Outlook, and Internet applications including familiarity with SharePoint

Who should apply?

High school diploma or GED; and two or more years providing professional-level administrative support to a senior-level manager, including experience communicating to diverse audiences.

OR

Three or more years of progressively responsible, recent experience providing professional-level administrative support to a senior-level manager and supporting others in getting their work done.

OR

Formal education will substitute for year-for-year experience.

Our Department of Social and Health Services (DSHS) mission to Transform Lives requires that we come together with a sense of belonging, common purpose, shared values, and meaningful work. It is crucial to our agency’s mission that you bring equity, anti-racism, and social justice commitment to your work with DSHS. We strive to create greater access and affirming representation of the communities we serve, including Black, Indigenous, and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA individuals, immigrants and refugees, and families building financial security.

Questions? Please get in touch with peter.bonato@dshs.wa.gov or call 360-725-5816 and reference job number 02524.

Supplemental Information

Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.

Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at (360) 725-5810. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.

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