Description

• Processing and managing applications for use agreements that authorize various uses of state-owned aquatic lands, including mooring buoys and rights-of-entry licenses.
• Communicating with applicants, business partners, and the general public to provide technical information and assistance regarding applications for aquatic land uses, general permit guidance, financial statements, and general aquatic land use rules and regulations.
• Tracking, reviewing, and managing contract requirements such as rent, insurance certificates, financial security, and other general contract obligations.
• Assisting Land Managers with document processing, file management, and the signing and execution of aquatic land use contracts.
• Tracking and maintaining billing accounts by inputting information into a financial database.
• Calculating annual rent adjustments based on changes to the inflation index.
• Tracking the flow of information and work tasks through the use of spreadsheets, databases, reports, and other contract management software.
• Managing, organizing, and auditing contract files, databases, and legal descriptions for land surveys.
• Assisting Land Managers with fieldwork, on occasion, including compliance checks and site inspections.

• Working together with a dynamic team responsible for managing state-owned aquatic lands.
• Mastering technical topics such as property legal descriptions and environmental protection statutes.
• Providing excellent customer service, both internally and externally.
• Working with private citizens, businesses, local, state, and federal governments, tribes, and stakeholders.
• Managing a dynamic scope of work with a high level of individual responsibility.
• Non-routine work; even experienced staff learn something new nearly every day.

Duties

Responsibilities:
You will be entrusted with an array of tasks including the following key responsibilities:
Property and Contract Management: Independently review, process, and manage new and existing aquatic land use authorizations such as mooring buoy registrations and other aquatic land use authorizations, as assigned.
Financial Tracking and Management: Oversee the management of financial databases and other routine aspects of aquatic land use authorizations, including file management, rent, insurance, and financial security.
Communication, Information Management, and Equipment: Perform work that is non-routine, multi-faceted, and detail-oriented while providing excellent customer service, both internally and externally. Manage communications, information, records, databases, and equipment as follows:

• Assist in the collection, organization, and file management of formal records and documents.
• Respond to public inquiries regarding the use and management of SOAL.
• Provide routine information related to aquatic lands use programs, policies, and guidelines, including instructions on how to apply for use of SOAL.
• Prepare and distribute form letters and documents related to public and internal service requests.
• Distribute correspondence to business partners and follow up on routine contract requirements.
• Work with Land Manager staff and District Manager to support the processing, managing, and signing of aquatic land use authorizations and other correspondence.
• Provide technical support to Land Manager staff and District Manager on custom database systems.
• Respond to general inquiries and work with Aquatic Division staff in related fields.
• Communicate and coordinate with business partners on the signing of contract documents (wet signatures or electronic signatures) and as a licensed notary provide notary service (in person or remote), as needed. Transmit final correspondence and documents to all parties.
• Maintain and update the District workflow tracking system and/or develop other spreadsheets, databases, or reports to track related work activities and functions, as needed.
• Coordinate file management with the Title and Land Records (TRO) office to ensure District files are organized, complete, and reconciled with TRO Division files.
• Perform closeout/archival process for canceled or terminated agreements.

Qualifications

Required Qualifications:

• Associate degree AND two years of work experience in natural resource management, real estate, forestry, science, engineering, land use or environmental planning, business, or other relevant field;
  OR an equivalent combination of education and/or experience.
• Experience with managing records and files.
• Knowledge in understanding, interpreting, and enforcing contract terms.
• Experience working within a team.
• Knowledge of interpreting laws, regulations, and policies pertaining to the management of aquatic lands.
• Proficient at using computers and software such as Microsoft Word, Excel, Outlook, and GIS.
• Demonstrated commitment to fostering and supporting an environment that honors diversity, equity, inclusion, and environmental justice practices.
• Perform assigned duties in a manner consistent with applicable laws, regulations and public records retention and requests are followed.
• Team Building - You inspire and create an environment that allows motivation to thrive, and guides others toward goal accomplishments. Consistently develops and sustains cooperative working relationships. Encourages and facilitates cooperation within the organization and with stakeholders, fostering commitment, team spirit, pride, and trust.
• Customer Service - You balance the interests of a variety of clients and readily adjust priorities to respond to pressing and changing client demands. Anticipates and meets the needs of clients, ensures quality end-products, and is committed to continuous improvement of services.
• Proficient at speaking, writing, and reporting clearly and effectively.
• DNR Core Competencies:
  • Personal Accountability
  • Value Others
  • Compassionate Communication
  • Inspire Others
  • Commitment to Excellence

• The work setting is primarily an office setting with minimal field time.
• Travel may be required to locations within the District or Olympia. Most travel is by car. Most travel requires less than two concurrent nights away. Overnight travel is unusual but may occur.

• Bachelor's Degree in natural resource management, real estate, forestry, science, engineering, land use or environmental planning, business or other relevant field.
• Experience with insurance, securities, budget tracking, invoicing, and accounts receivable.
• Proficient at using an accounting or contract management system, such as NaturE and Salesforce.
• Experience with recognizing land uses and potential land uses.
• Experience working with leases or other legal contracts and ability to understand interpret and enforce contract terms such as rent, insurance, and financial security requirements.
• Experience in negotiating leases.
• Experience in laws, regulations, and policies pertaining to the management of state-owned aquatic lands.

Supplemental Information

Application Requirements:

• Apply online: at www.careers.wa.gov (Click on the APPLY button above).
• Letter of interest: describing your specific qualifications to the position and position required, desired, and special requirements.
• Resume: that details your experience and qualifications.
• References: at least three professional references with current telephone numbers– you may attach a document, use the References text field in the online application, or include it with your resume.
• Important: Do not attach any documents that include photos or private information (social security number, year of birth, etc.).
• Complete all supplemental questions.
• Candidates who move forward in the recruitment process may be contacted via email at info@governmentjobs.com with interview information/scheduling instructions. Please monitor the email listed in your application materials and check your junk email folder to ensure you receive those communications.

• Safety and Well-Being —Our top priority is the safety of the public and our employees.
• Public Service —We value and respect the public we serve, and we value and respect the people of the Department of Natural Resources who step up to serve.
• Innovation and Creative Problem-Solving — We solve our state’s most pressing challenges through innovative thinking, dedication, and bold and creative vision.
• Leadership and Teamwork —We are committed to building leaders at all levels and building teams for success.

• Commitment to organizational health and wellness
• Work/life balance
• DNR Employee Resource Groups (Diversity, Equity and Inclusion Council, Women’s Employee Resource Group, Veterans Employee Resource Group, etc.)
• Statewide Employee Business Resource Groups, visit here to learn more
• Leadership that empowers and supports employees
• Professional development opportunities
• Educational and career development aid
• Public Service Loan Forgiveness Eligibility
• Opportunities to participate in wildland fire suppression assignments
• A comprehensive benefits package that includes employer contributions toward health insurance, paid holidays, retirement plans, sick leave, and vacation days. Visit http://careers.wa.gov/benefits.html for more information.