Job Title: Office Specialist II 
*This position may be underfilled at a level I. 
Job Description:
The Office Specialists for the Division of Water Resources help leadership and staff to further the mission and goals of the Division by fulfilling a variety of administrative and office support duties.. The job is located in Salt Lake City and is Monday through Friday, 8:00am to 5:00pm.
 Principal Duties:

• Handle incoming mail and prepare occasional mass mailings for delivery. 
• Help at the reception desk and provide administrative and staff support. 
• Prepare agendas and take minutes for Board, staff, and other meetings as needed.
• Schedule/coordinate appointments, meetings, facilities, meals, equipment, etc.
• Provide administrative support to the Utah Watersheds Council (post meeting notices, take meeting minutes, and process travel reimbursements, as needed). 
• Scan the Division's older publications and prepare PDF files to include in the División's digital library.
• Organize and maintain the office library and maintain stock of recent publications.
• Archive and retrieve documents to and from the State Archives Record Center as needed.
• Keep track of completed training and remind staff when required training is due.

Ideal Candidate:

• Proficiency in written and verbal communication skills. 
• Willing to assist and help staff and fill in for other assistants when needed. 
• Willing and able to learn new skills and perform various tasks. 
• Excellent organization and time management skills. 
• Familiarity with Utah Open Meetings Act and GRAMMA requirements. 
• Dedicated and honest.

Why You Should Join Our Team:
The Division of Water Resources is located in the Department of Natural Resources in Salt Lake City, UT. The division has about 45 employees. Staff are skilled, dedicated employees who work well together to plan, conserve, develop and protect Utah's water resources. The work is meaningful because we are helping to plan for Utah's water future and get to work with water professionals across the state. The division cares about employees as individuals and promotes a healthy work-life balance. State employment provides good benefits and a secure job.
 
The Agency:
If you would like to read more about working for the Department of Natural Resources, Water Resources Division please visit: water.utah.gov 
 

• The ability to read and understand information and ideas presented in writing. The ability to communicate information and ideas in speaking so others will understand. The ability to communicate information and ideas in writing so others will understand. The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem. 
• The ability to apply general rules to specific problems to produce answers that make sense. 
• The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events). 
• The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations). 
• The ability to generate or use different sets of rules for combining or grouping things in different ways. 
• The ability to see details at close range (within a few feet of the observer). 
• The ability to identify and understand the speech of another person. 
• The ability to speak clearly so others can understand you. 
• Understanding written sentences and paragraphs in work related documents. Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. Communicating effectively in writing as appropriate for the needs of the audience. Talking to others to convey information effectively. 
• Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. 
• Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action. 
• Being aware of others' reactions and understanding why they react as they do. Adjusting actions in relation to others' actions. 
• Actively looking for ways to help people.
• Considering the relative costs and benefits of potential actions to choose the most appropriate one. 
• Managing one's own time and the time of others. 
• Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources. 
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology. 
• Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction. 
• Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming. 
• Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. 
• Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
• Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.

• Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
• Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.