Legal Secretary - Charitable Law

About Us:

The Ohio Attorney General’s Office has played a vital role in shaping Ohio’s past and present and the work it does today helps chart the state’s future. The office consists of nearly 30 distinct sections that advocate for consumers and victims of crime, assist the criminal justice community, provide legal counsel for state offices and agencies, and enforce certain state laws. In these and other capacities, staff members interact with tens of thousands of Ohioans each year.

What You'll Do:

The Charitable Law Section performs several functions including: regulating Ohio's charitable sector; investigating suspected charitable solicitation fraud and misappropriation of charitable funds; protecting and overseeing the proper administration of charitable trusts and associated entities conducting business in Ohio; ensuring that organizations comply with common law fiduciary duties, the Charitable Trust Act (R.C. § 109) and the Charitable Organizations Act (R.C. § 1716); and licensing and regulating charitable gaming (bingo) (R.C. § 2915). The Charitable Law Section has civil authority to pursue actions against individuals or organizations that violate applicable laws, however, on an as needed basis, individuals in the section may occasionally assist internal or external law enforcement entities with criminal matters.

The Office of the Ohio Attorney General is currently seeking a motivated and hard-working individual for a Legal Secretary within our Charitable Law section. This talented individual will provide secretarial support while working in a collaborative team environment. The successful candidate will perform a variety of clerical, administrative and legal support tasks for attorneys and other office staff. This position will work a hybrid in-person/remote schedule. There may be changes to this schedule based on training and operational needs. The headquarter location is 30 E Broad St., Columbus, OH.

The duties for this position include, but are not limited to, the following:

• Performs highly confidential legal secretarial work for office attorneys;

• Physically and electronically files briefs, motions and other documents in state and federal court;

• Performs litigation support (e.g., preparation of exhibits, table of contents, table of authorities);

• From rough written or electronic instructions, produces typed copy of legal documents, confidential materials and correspondence (e.g., briefs, depositions, pleadings, letters, reports, tables, appendices, certificates of service) using Microsoft Office and other software applications;

• Proofreads and corrects all materials prior to review by attorneys;

• Composes or independently answers correspondence (i.e., correspondence of a routine nature which does not require interpretation of the policies or legal issues) to clients, staff or general public;

• Schedules meetings/appointments;

• Scans and processes mail for the section; and

• Answers main phone line within the section

What’s in it for you:

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

Medical Coverage

• Quality, affordable, and competitive medical benefits are offered through the available Ohio Med plans.

Dental, Vision and Basic Life Insurance

• Dental, vision, and basic life insurance premiums are free after completed eligibility period. Length of eligibility period is dependent on union representation.

Employee Development Funds

• The State of Ohio offers a variety of educational and professional development funding that varies based on whether you are a union-exempt employee or a union-represented employee.

Time Away From Work and Work/Life Balance

• Paid time off, including vacation, personal, and sick leave

• 11 paid holidays per year

• Childbirth/Adoption leave

Ohio Public Employees Retirement System

• OPERS is the retirement system for State of Ohio employees. The employee contributes 10% of their salary towards their retirement. The employer contributes an amount equal to 14% of the employee’s salary. Visit the OPERS website for more information.

Deferred Compensation

• The Ohio Deferred Compensation program is a 457(b) voluntary retirement savings plan. Visit the Ohio Deferred Compensation website for more information.

6 months work experience performing legal secretary duties in a law firm or legal setting; 1 course or 1 month experience in public relations.

Preferred qualifications:

• Proficient in Microsoft Office applications (e.g. Word, Excel, PowerPoint, Access, and Outlook);

• Working knowledge of the Ohio Revised Code and other relevant statutes and law;

• Familiarity with briefs or other pleadings prepared for administrative hearings and/or state and federal trial and appellate courts and the Ohio Supreme Court;

Job Skills: administrative support/services, attention to detail, confidentiality, time management, verbal communication, and written communication

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

The Attorney General’s Office is a dynamic organization that offers career opportunities across many different disciplines. AGO leadership strives to maintain an inclusive workplace. We begin by being an equal opportunity employer, a workplace where talent gains you entry and performance determines your career path. Staff can join and lead employee resource groups, participate in online or in-person events discussing society’s impact on our services and workplace, and learn about different cultures and experiences.

Employees of the Attorney General's Office must have been in their current positions for at least 12 months in order to be eligible for consideration.

The Attorney General's Office may fill additional, similar positions as a result of this posting.

The Ohio Attorney General’s Office is an Equal Opportunity Employer.

AGO#: 24-05-075

Selected candidate(s) will be subject to the following background checks:

• Criminal history

• Driving record

• Taxes

• Drug test

In addition, an internet search may be conducted of publicly available and job-related information through social media (Facebook, LinkedIn, Twitter, etc.) or through the use of search engines (Google, Bing, etc.)