Administrative Professional 3

Who We Are:

We provide statewide leadershipof highly valued mental health & addiction prevention, treatment, and recovery at OhioMHAS!
We are looking for team members who will serve compassionately, contribute & collaborate, deliver quality and be accountable.

What We Do:

OhioMHAS operates regional psychiatric hospitals in six locations across the state that operate 365/24/7. Our specialized facilities provide short-term, intensive treatment to patients in both inpatient and community-supported environments. We also deliver comprehensive care to patients committed through the criminal justice system.

Position Location:

Heartland Behavioral Healthcare
3000 Erie St. S.
Massillon, Ohio 44646

What You'll Do:

• Assists Chief Nursing Officer/Nursing Leadership in administrative functions necessary to operations of Nursing Department: acts as a liaison between Nursing Dept & other departments within organization
• Develops agendas, records minutes for Nursing Department meetings
• Facilitates reviews/revisions & implementation of Nursing policies & procedures
• Represents Nursing Department at meetings
• Assists in ongoing preparation for The Joint Commission (TJC) surveys; assists in preparation for Medicaid certification
• Coordinates & maintains Quality Assurance (QA) files for all Nursing Leadership; develops schedules & worksheets for data collection for QA activities
• Assures smooth functioning, screening of Nurse Executive telephone calls & mail; assists in completion of correspondence, reports, memos, minutes of meetings

What’s in it for you:

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

Medical Coverage

• Quality, affordable, and competitive medical benefits are offered through the available Ohio Med plans.

Dental, Vision and Basic Life Insurance

• Dental, vision, and basic life insurance premiums are free after completed eligibility period. Length of eligibility period is dependent on union representation.

Time Away From Work and Work/Life Balance

• Paid time off, including vacation, personal, and sick leave
• 11 paid holidays per year
• Childbirth/Adoption leave

Employee Development Funds

• The State of Ohio offers a variety of educational and professional development funding that varies based on whether you are a union-exempt employee or a union-represented employee.

Ohio Public Employees Retirement System

• OPERS is the retirement system for State of Ohio employees. The employee contributes 10% of their salary towards their retirement. The employer contributes an amount equal to 14% of the employee’s salary. Visit the OPERS website for more information.

Deferred Compensation

• The Ohio Deferred Compensation program is a 457(b) voluntary retirement savings plan. Visit the Ohio Deferred Compensation website for more information.

Completion of associate core coursework in secretarial science or business office applications from accredited career
school or community college; 12 mos. exp. in secretarial/administrative professional field.

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.

Knowledge of English grammar & composition; arithmetic that includes addition, subtraction, multiplication & division; records management; business communications; administrative practices & procedures*; general office practices & procedures; agency-specific office practices & procedures*; budgeting*; government structure & process*. Skill in keyboarding; business office software applications (e.g., Microsoft Office); operation of personal computer & office machines (e.g., transcribing equipment, calculators). Ability to deal with problems involving several variables within familiar context; apply principles to solve practical, everyday problems; interpret instructions in written or oral form; write routine business letters following standard procedures; complete routine forms or records; make appointments; arrange items in numerical or alphabetical order; move fingers easily to perform manual functions; assess questions & provide appropriate information or referral.
(*)Developed after employment.

Applicants must answer all supplement questions as thoroughly as possible to support the work experience/education provided on your civil service application.

Ohio is a Disability Inclusion State and strives to be a Model Employer of Individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs, and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

If you require a reasonable accommodation for the application process, assessment &/or interview, please contact Andrew Seifert, EEO Program Administrator at andrew.seifert@mha.ohio.gov or 614-466-8884.

The final candidate selected for this position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration.

Pre-Employment Drug Testing:

The State of Ohio is a drug-free Workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Positions may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting. The final applicant selected for this position will be required to submit to urinalysis prior to an appointment. The State will decline to extend a final offer of employment to any applicant with a verified positive test result. An applicant with a positive test result will not be considered for any position with the State of Ohio for a period of one year. "Not applicable to current state employees".