The Missouri Department of Mental Health, Division of Administrative Services, seeks an Admin Support Professional position to be located in Jefferson City, Missouri. This position will be a part of the General Services section within the Division of Administration.

Job duties:

This position’s primary responsibility is supervising one Admin Support Assistant and assisting with all General Services functions. Some of the responsibilities the successful incumbent of this position will be responsible for includes:

• Serving as the Department lead for all telecommunications issues, requests, and projects; and serving as liaison with the Office of Administration, Information Technology Services Division (Telecommunications)
• Serving as the Department P-Card Coordinator
• Serving as Receptionist 50% of the time
• Coordinate Front Desk break schedules
• Processing purchase orders in MissouriBUYS and/or SAM II
• Support procurement staff with data entry and contract management
• Contract management of copiers, as well as internal functionality support
• Contact with vendors/providers, facilities, divisions, co-workers and staff on a daily basis
• Creating and publishing documents using Microsoft Access, Microsoft Excel and Microsoft Word, and Adobe Pro
• Coordinating Department leases; serving as liaison with the Office of Administration, Real Estate Services section and preparing yearly leasing budget
• Organizing conference room layouts per meeting requirements
• Serving as backup in absence of the General Services Manager and general service area functions that include:
• Building maintenance issues and working with OA/FMDC to resolve issues
• Carpool, process fleet requests, and supply and mailroom duties
• Complete other duties as requested/assigned

Required skills:

• This position requires a set of skills that are mandatory to be effective in this role. A successful applicant must be dependable, customer oriented, pay attention to detail, have the ability to exercise independent judgement and take initiative, as well as, have great communication skills. Other desired skill sets include intermediate knowledge of business practices, proficiency in learning software applications, office organization and management, and supervisory skills, along with an introductory knowledge of procurement and contracts.

Eligibility:

• Four or more years of clerical experience in a fiscal or procurement office, or closely related areas, including two or more years in a semi-technical capacity at or above the level of a Lead Administrative Support Assistant; other experience may be taken into consideration.

OR

• Desired, a minimum of 15 earned credit hours in one or a combination of the following: Accounting, Public or Business Administration, or a closely related field towards a bachelor’s degree from an accredited college or university.

Salary commensurate with education and/or experience.