Working Title: Temporary Office & Admin Specialist
Job Class: Office and Administrative Specialist
Agency: Public Safety Dept

• Who May Apply: Open to all qualified job seekers
• Date Posted: 03/22/2024
• Closing Date: 04/04/2024
• Hiring Agency/Seniority Unit: Public Safety Dept / Public Safety-AFSCME
• Division/Unit: Criminal App Investigations / BCA PCS #3
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $18.28 - $23.95 / hourly
• Classified Status: Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Work Area: BCA St. Paul, 1430 Maryland Avenue East St Paul, MN 55106
• End Date: 1 year
• FLSA Status: Nonexempt
• Telework Eligible: No
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

Make a difference in the lives of Minnesotans.

The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

This is a temporary, part-time (75% FTE) position anticipated to last up to one year.

This position provides support to the Predatory Offender Registration (POR) Unit as well as the Predatory Crimes Section at the Bureau of Criminal Apprehension (BCA). This position will assist with general clerical office duties and updating the POR system. Examples of job duties are processing incoming mail, assisting with certifying documents for court and processing paperwork for homeless offenders, and performing other duties for the Investigations Sections as requested by the Senior State Program Administrator Supervisor, Assistant Special Agent in Charge or Special Agent in Charge.

This job is a great way to learn more about the Predatory Offender Registration Unit and larger Predatory Crimes section, by assisting the unit with processing of documentation. It is great entry into this area of work.

Minimum Qualifications

• Skill in customer service sufficient to provide prompt and accurate information to customers in person, on the phone, and through email and other written electronic correspondence.
• Ability to learn, understand, and apply the legal and criminal justice terminology within a short amount of time.
• Knowledge of data entry procedures and systems, such as Microsoft Office or similar data entry systems.
• Knowledge of communications sufficient to share information and communicate with stakeholders and colleagues.

Preferred Qualifications

• Experience working in legal or criminal justice setting.
• Experience with database management or data entry.
• Ability to work cooperatively with individuals from diverse backgrounds and underserved communities.

Physical Requirements

Requires occasionally moving and transporting such articles as file boxes and heavy hand tools or heavier materials with help from others, and moving and transporting light objects frequently. Even though the weights being moved and transported may be a negligible amount, a job in this category may require positioning self to move to a significant degree or may involve maintaining a stationary position for extended periods.

Additional Requirements

A criminal history background check and reference checks will be completed on the prospective employee. Additional components to the background check for this position will include the following:

• Criminal History
• Reference Check
• Credit Check
• Fingerprinting (MNJIS/CJIS)

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

If you have questions about the position, contact Madison Markgraf at madison.markgraf@state.mn.us.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Madison Markgraf at madison.markgraf@state.mn.us.

About Public Safety Dept

The Minnesota Department of Public Safety (DPS) is a diverse, complex agency dedicated to serving communities across the state. DPS has 10 public facing and four support divisions with about 2,200 dedicated employees operating programs statewide that all have one goal: Building a safer Minnesota.

Why Work for Us

Diverse Workforce

We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.

A recent engagement survey of State of Minnesota employees found:

• 95% of employees understand how their work helps achieve their agency’s mission
• 91% of employees feel trusted to do their jobs
• 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
• 87% of employees report flexibility in their work schedule

Comprehensive Benefits

Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:

• Public pension plan
• Training and professional development
• Paid vacation and sick leave
• 11 paid holidays each year
• Paid parental leave
• Low-cost medical and dental coverage
• Prescription drug coverage
• Vision coverage
• Wellness programs and resources
• Employer paid life insurance
• Short-term and long-term disability
• Health care spending and savings accounts
• Dependent care spending account
• Tax-deferred compensation
• Employee Assistance Program (EAP)
• Tuition reimbursement
• Federal Public Service Student Loan Forgiveness Program

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

AN EQUAL OPPORTUNITY EMPLOYER

The State of Minnesota is an equal opportunity, affirmative action, and veteran-friendly employer. We are committed to providing culturally responsive services to all Minnesotans. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.

We provide reasonable accommodations to all qualified applicants with disabilities throughout the application and interview process.

If you need alternative access to the online applications system, please email the job information line at careers@state.mn.us or call 651-259-3637.

For accommodations or questions about accessibility specifically relating to this job announcement, please email the Affirmative Action Division at angela.geraghty@state.mn.us or call 651-201-7136.