Job Details

Working Title: Agency Financial Operations Director
Job Class: Health Assistant Division Director
Agency: Health Department

• Job ID: 76815
• Location: St. Paul
• Telework Eligible: Yes
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: This vacancy is open to all qualified job seekers.
• Date Posted: 05/17/2024
• Closing Date: 06/06/2024
• Hiring Agency: Minnesota Department of Health (MDH)
• Division: Financial Management
• Work Shift/Work Hours: Day Shift / 8:00 a.m. - 4:30 p.m.
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $48.09 - $68.85 / hourly; $100,411 - $143,758 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 220- Managerial Plan
• Work Area: Financial Management
• FLSA Status: Exempt - Executive
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

The Financial Management Division within the Minnesota Department of Health (MDH) is looking for an Agency Financial Operations Director who will work collaboratively with the Division Director/Chief Financial Officer to ensure that financial operations, activities, and goals are met and operating within the parameters of applicable federal and state laws and rules and agency mission and strategic plan expectations.

This position exists in a collaborative relationship with the Division Director to ensure appropriate stewardship of MDH financial resources through centralized accounting and procurement services, oversight of cash management and fiscal analysis for the governor and legislature, budget analysis and trend planning for agency receipts and operations, division change management and communications. This position also works with the Division Director and section managers to lead process improvement efforts that increase efficiency, documentation, and effectiveness by continually improving all financial management processes to better serve the needs of the agency. This role has a strong focus on relationship management, stakeholder and customer engagement and satisfaction, strategic partnership, process management and change leadership.

Work includes primary responsibilities to:

• Manage the day-to-day functions of the Financial Operations team and Financial Project Management and Communications team. This includes overseeing strategic planning for section-level activities to ensure optimal performance and accomplish agency objectives and create performance measures so that services are well developed, efficient, strategic, and of the highest quality and integrity.
• Develop, manage, own, implement, communicate, and continually improve financial processes, policies, standard, and practices, including leading division performance management reporting. Ensure strong internal controls exist in all processes.
• Support the Director's efforts to direct the activities of supervised work units to assure the overall effectiveness of the programs and consistency with statutory mandates and department objectives and to assist the Director and division managers and supervisors with performance management issues.
• Serve as division change management and communications director.
• Lead and manage the provisions of quality service and products from the financial management staff to customers, ensuring high level customer experience and quality service in functional areas to all managers and supervisors.
• Ensure that the division achieves an acceptable level of readiness in the planning for and recovery from emergency events so that the public, first responders, and recovery personnel are protected.

Candidates residing in Minnesota, Wisconsin, Iowa, North Dakota, or South Dakota may have the option to telework; however, telework schedules are based on the unit's operational needs and are at supervisory discretion.

Qualifications

Minimum Qualifications

Four (4) years of management and leadership experience in accounting, auditing, budgeting, financial reporting and/or grant functions; sufficient to plan, organize, and direct human and fiscal resources to achieve fill productivity under changing circumstances including experiences in the following areas:

• Experience in the development of public sector financial policy, budgets, funding strategies, grants administration and related functions.
• Experience identifying and analyzing systematic and procedural problems that result in ineffective use of resources as well as in specific cases where intervention or facilitation is indicated.

Minimum Qualifications to be assessed during the interview process:

• Excellent interpersonal, verbal, and written communication skills to establish effective working relationships with and communicated necessary information to employees, managers, supervisors, customers, and peers.
• Previous experience preparing and delivering reports, writing contract language, and writing policies and procedures.
• Ability to model and represent agency values regarding diversity and inclusion to staff.

Preferred Qualifications

• Knowledge of Statewide Integrated Financial Tools (SWIFT), state procurement and contracts, and accounting principles sufficient to perform the job duties effectively.
• Experience building reports in the State of Minnesota's Data Warehouse/OBIEE system.
• Thorough knowledge of Governmental Accounting Standards Board (GASB) pronouncements; governmental accounting practices; and federal and state laws relating to governmental accounting.
• Extensive analytical, planning, project management and problem-solving skills.
• Strong performance management and continuous improvement skills.
• Creativity, flexibility, independence, and breadth of knowledge as well as familiarity with internal controls, audit requirements, and accounting principles.

Additional Requirements

This position requires successful completion of a background check and employment reference check.

Application Details

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about this position, contact Amy Winters at amy.winters@state.mn.us or 651-201-5617.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Amy Winters at amy.winters@state.mn.us.

If you are an individual with a disability and need an accommodation for an interview, you may contact the Department of Health ADA Coordinator at health.hr.ada@state.mn.us

About Health Department

Come and work for one of the best public health systems in the nation and you will contribute to our mission to protect, maintain, and improve the health of all Minnesotans. We are working hard to achieve our vision for health equity in Minnesota, where all communities are thriving, and all people have what they need to be healthy. Our collaborative, mission-driven work environment is a major factor in promoting a high level of employee health awareness, employee longevity and job satisfaction.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the job information line at 651-259-3637 or email careers@state.mn.us and let us know the support you need.