Working Title: Accounting Officer
Job Class: Accounting Officer Intermediate
Agency: Minnesota State

• Who May Apply: Open to all qualified job seekers
• Date Posted: 03/28/2024
• Closing Date: 04/15/2024
• Hiring Agency/Seniority Unit: MN St Colleges & Universities / RedWing/Winona TC-Winona-MAPE
• Division/Unit: MnSCU Southeast Winona TC / MnSCU Southeast Winona TC Clas
• Appointment Type: Unlimited, Full-time
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $24.92 - $36.34 / hourly; $52,032 - $75,877 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 214 - MN Assoc of Professional Empl/MAPE
• Location: Winona Campus
• FLSA Status: Nonexempt
• Telework Eligible: 1 day Hybrid telework possible
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

Make a difference in the lives of Minnesotans.

The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

This position performs professional accounting work in the business office of Minnesota State College Southeast comprised of two campuses – Winona and Red Wing. The position involves reconciliation of the local bank account, reconciliation of SWIFT to MinnState, financial reporting, business expense reimbursements, backup procurement duties, and being a resource to College personnel on financial information and policy/procedure. This position also prepares complex financial statements for Southeast’s Foundation. The work involves gathering financial data for reports and inquiries, analyzing and interpreting financial data, and recommending solutions under limited supervision. This position assists in ensuring compliance with Governmental Accounting Standards (GASB), Generally Accepted Accounting Standards (GAAP) and other applicable financial standards. This position is vital to ensure smooth functioning of the department and maintain the reputation of the organization as a viable business partner.

RESPONSIBILITIES AND RESULTS

Coordinate and prepare year end, quarterly or monthly GASB/FASB Financial Data in accordance with Generally Accepted Accounting Principles for review by the Vice President of Finance and Administration.

This position requires the completion of financial statements for annual reporting under the deadlines given by System’s Office for the VP to review and make adjustments. Using PowerBI, SWIFT to MinnState cash is reconciled monthly for all appropriations applicable to the college. Reconciliations are completed on a timely basis and made available to MinnState. Reports are generated from various computer systems (ISRS, Workday, PowerBI, SWIFT, and the local bank) to analyze and interpret financial data and are then reviewed for accuracy and timeliness between multiple funds/appropriations. It is expected this position will investigate problems and offer solutions to verify the accuracy of transactions. Review internal controls annually and recommend the development and/or revision of controls as necessary.

Be a resource to college administration, faculty, staff, and student senate on business office functions and financial information.

This position will analyze and prepare special reports that enable Vice President of Finance and Administration and Director of Business and Finance to evaluate performance of budgets. Also, provide and interpret financial transactions for program instructors, coordinators, managers, and administrators to assist with planning. Educate the college community on business office forms and policies. Receive and respond to business office inquiries and requests.

Management and reconciliation of Foundation Funds.

This position will prepare and present complex financial statements to the Foundation Board and assist in the development of budgets for the Foundation to meet the Board’s objectives. This will involve conducting periodic budget reviews with various board members; and adjusting the budget if necessary as well as monitoring the cash balance of multiple banks and funds to ensure adequate operation balance and provide recommendations to board and subcommittees on finance and investment strategies.

Backup and assist College Purchasing Coordinator to ensure smooth operation of college procurement and contracting processes.

This position will perform backup duties in the college procurement area to ensure continual and smooth operations. Preparing contracts and leases will be a part of the backup responsibilities. Monitor transactions to ensure they are accurately reflected in the accounting systems. Assist in the development, implementation, and training of personnel on internal and State Policy of procurement procedures and guidelines.

Entry and posting of SEMA4 Employee Business Expense Reimbursements.

This position will be responsible for reviewing and entering of approved SEMA4 Employee Business Expense Reimbursements. Any new employee relocation reimbursements approved by the college will also be a responsibility. Communicate policy and information to the college community on pertinent reimbursement information. Respond to questions and inquiries by employees.

Perform other duties as assigned to ensure the smooth functioning of the department and maintain the reputation of the organization as a viable business partner.

This position will assist and strengthen internal control processes in accordance with MinnState and State requirements. This position will provide for the College by serving on various committees and assisting or spearheading projects as directed and needed. This position will attend continuous training and professional development on accounting laws and regulations to stay abreast of changes in the laws.

Minimum Qualifications

• Bachelor's degree in Accounting, Finance, or Business plus 2 years experience in accounting or data analysis, or equivalent combination of education and experience.
• Ability to provide accurate, detailed analysis of complex information and issues as well as ability to prepare, analyze, and create ad-hoc reports for auditing and reporting requirements.
• Working knowledge and experience in applying the principles of GASB, FASB, and generally accepted accounting principles.
• High degree of technical proficiency in various computer applications, such as: Microsoft programs including Word, Excel, and Access, and database management.
• Strong interpersonal and communications skills, both oral and written, sufficient to provide accurate information in a tactful and professional manner.
• Ability to communicate accounting concepts, principles, policies, and reports with non-accounting clientele in a way that maximizes understanding for all parties.

Preferred Qualifications

• Knowledge of MinnState and State policies and procedures as related to the functional areas of this position.
• Working knowledge of computer applications such as POWERBI, SWIFT, and ISRS.

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

If you have questions about the position, contact Alecia Spagnoletti at alecia.spagnoletti@southeastmn.edu or 715-505-2529.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Alecia Spagnoletti at alecia.spagnoletti@southeastmn.edu.

About Minnesota State

Minnesota State College Southeast is a two-year technical and community college that prepares students for a lifetime of learning by providing education for employment, skill enhancement, retraining, and transfer, to meet the needs of students and the community. The Winona campus opened in 1949, merging with the Red Wing campus in 1992 and updating its name to Minnesota State College Southeast in 2016 with the change of mission to offer both technical training and the associate of arts degree.

Why Work for Us

Diverse Workforce

We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.

A recent engagement survey of State of Minnesota employees found:

• 95% of employees understand how their work helps achieve their agency’s mission
• 91% of employees feel trusted to do their jobs
• 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
• 87% of employees report flexibility in their work schedule

Comprehensive Benefits

Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:

• Public pension plan
• Training and professional development
• Paid vacation and sick leave
• 11 paid holidays each year
• Paid parental leave
• Low-cost medical and dental coverage
• Prescription drug coverage
• Vision coverage
• Wellness programs and resources
• Employer paid life insurance
• Short-term and long-term disability
• Health care spending and savings accounts
• Dependent care spending account
• Tax-deferred compensation
• Employee Assistance Program (EAP)
• Tuition reimbursement
• Federal Public Service Student Loan Forgiveness Program

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

Other Information

Employment information for this position can be found in its collective bargaining agreement or its plan document at http://mn.gov/mmb/employee-relations/labor-relations/Labor/.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State is an equal opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us. Please indicate what assistance is needed.