Position Title : Human Resources Assistant

Agency : Department of Central Management Services

Closing Date / Time : 06 / 03 / 2024

Salary : Anticipated Starting Salary (Effective 7 / 1 / 24) $3,734 monthly; Full Range $3,734 - $5,046 monthly

Job Type : Salaried

County : Sangamon

Number of Vacancies : 1

Plan / BU : RC014

This position is a union position; therefore, provisions of the relevant collective bargaining agreement / labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website.

State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

A RESUME IS RECOMMENDED FOR THIS JOB POSTING

Posting Identification Number 37750

POSITION SUMMARY

The Illinois Central Management Services (CMS) agency is seeking to hire a Human Resources

Assistant position with the CMS Upward Mobility Program (UMP). This position serves as the point of

contact for AFSCME bargaining unit employees by providing them the opportunity for career

counseling and access to UMP benefits. In this role, you will be responsible for educating potential

applicants on the Upward Mobility program, answering phones, updating records in multiple

databases, reporting, maintaining multiple mailboxes, and assistance with testing and / or the

educational documents required or participants to reach their targeted career goals. The ideal

candidate will be detailed oriented, skilled in word processing and spreadsheet applications, and

organized. We strongly value excellent customer service skills and the ability to communicate to

program participants at all levels of understanding. Come join our team and become a key part of

helping us manage the coordination aspects of the Upward Mobility Program. We invite interested

candidates to apply!

POSITION ESSENTIAL FUINCTIONS

• Under direction of the Upward Mobility Program Manager, provides general clerical support for Upward Mobility Program (UMP) staff.
• Performs specialized clerical duties for the Upward Mobility Program (UMP).
• Serves as an initial representative of the program to employees interested in enrolling in Upward Mobility.
• Performs other duties as required or assigned projects that are within the scope of the duties enumerated above.

MINIMUM QUALIFICATIONS

• Requires knowledge, skill, and mental development equivalent to completion of high school and two years of related clerical experience such as would be acquired at the Office Assistant level, or satisfactory completion of an approved training program.
• Requires ability to keyboard accurately at 30 words per minute.

PREFERRED QUALIFICATIONS

• This position prefers working knowledge of commonly used office equipment and performing routine maintenance.
• This position prefers working knowledge of commonly used office software applications.
• This position prefers working knowledge of word processing, spreadsheet, and database applications.
• This position prefers one (1) year of professional experience greeting customers.
• This position prefers one (1) year of professional experience effectively communicating the details of a program, product, or service with interested parties.

CONDITIONS OF EMPLOYMENT

• Requires completion of a background check and self-disclosure of criminal history.
• Overtime is a condition of employment, and you may be requested or required / mandated to work overtime including scheduled, unscheduled, or last-minute overtime.

This may require the ability to work evenings and weekends.

• Requires ability to travel in the performance of duties, with overnight stays as appropriate.
• Requires ability to attend seminars, conferences, and trainings to stay current on methods, tools, ideologies, or other industry related topics relevant to the job duties.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

ABOUT THE AGENCY

Central Management Services (CMS) is the operational engine working behind the scenes to enable the State’s more than 60 agencies, universities, boards, and commissions to deliver efficient, reliable services to all Illinois citizens.

• The Agency’s mission is to support the State by delivering innovative, responsive, and effective services. Among the services CMS provides are human resources, facilitation;
• benefits programs for employees, retirees, and local governments; property and facilities management; diversity initiatives for public contracting and State employment;
• joint purchasing support; vehicle oversight and support; surplus property programs; print and electronic communications services;

and administrative hearings coordination.

CMS values employees with different backgrounds, life experiences, and talents. CMS offers a robust benefit package including :

Monday-Friday work schedule (if applicable)

• Flexible work schedules in several program areas
• Health, life, vision, and dental insurance
• 12 weeks of paid maternity / paternity leave
• Pension plan
• Deferred compensation and other pre-tax benefit programs
• Employees earn 12 paid sick days annually; paid vacation days (10-25 days based on years of service annually); 3 paid personal benefit days annually
• Paid state holidays 13-14 annually

If this opportunity appeals to you, please apply today!

Work Hours : 8 : 00 AM - 4 : 30 PM Monday - Friday

Work Location : 313 S 6th St Springfield, IL 62701-1805

Email : Marta.Crews2@illinois.gov

Phone # : 217-836-0324

Posting Group : Office & Administrative Support

This position DOES NOT contain Specialized Skills (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the Apply button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of the Illinois.

jobs2web.com homepage in the blue ribbon.

Non-State employees should log in using the View Profile link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.

If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources :

• State employees : Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
• Non-State employees : on Illinois.jobs2web.com click Application Procedures in the footer of every page of the website.

The main form of communication will be through email. Please check your junk mail , spam , or other folder for communication(s) regarding any submitted application(s).

You may receive emails from the following addresses :

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com

Last updated : 2024-05-17