Stanford University’s Ford Dorsey Master’s in International Policy (MIP) is a two-year professional Master of Arts (MA) degree program in the School of Humanities and Sciences (H&S), and administered by the Freeman Spogli Institute for International Studies (FSI). The program’s mission is to provide students with the interdisciplinary knowledge and skills to become leaders who will engineer policy and spur innovation in government, NGOs, IGOs, and private companies around the world. Known for its boutique design, MIP’s small cohorts foster a dynamic learning environment and promote close-knit community building for its students, faculty, and staff.

Our VPDoR Diversity Journey:

• We create a hub of innovation through the power of diversity of disciplines and people.
• We provide equitable access and opportunity to all members of the community in order to do their best work, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
• We listen to and value all colleagues who bring diverse perspectives to the advancement and development of a respectful community.
• We promote a culture of belonging, equity, and safety.
• We embed these values in excellence of education, research, and operation.

POSITION SUMMARY:

The Ford Dorsey Master’s in International Policy (MIP) is recruiting a highly organized administrative professional to support the program’s five staff members, faculty director, and students. Interested candidates must submit a cover letter and resume to be considered for this position.

Reporting to the Assistant Director for Academic and Student Affairs, the MIP Program Coordinator will perform a variety of functions to support student and academic services, finances, communications, event planning, admissions, and office operations. As noted, this role works closely with the MIP team, as well as students and prospective applicants, faculty and instructors, alumni, and others.

The successful candidate is a friendly, proactive, and dependable self-starter who can adapt to different working styles and needs. They should possess excellent interpersonal and communication skills and enjoy meeting and engaging with people from diverse backgrounds and personalities.

This role requires a high level of professionalism, productivity, organization, multi-tasking, and attention to detail b. The program coordinator should be comfortable working independently, with limited supervision at times, and collaborating with colleagues across the university. An interest in global affairs, public policy, and diverse cultures is valued.

Key responsibilities include:

• Provide academic administration, student services, and admissions support.
• Schedule courses, order textbooks, and provide administrative support for instructors.
• Act as a point of contact for current MIP students on financial and other matters.
• Coordinate MIP events (e.g., orientation, receptions, admit day, career panels).
• Maintain university web-based course and degree systems and program handbooks and program website.
• Manage calendars for shared MIP conference rooms, classroom, and patio.
• Arrange travel and accommodation for students participating in the Stanford-Vienna Exchange program.
• Provide support with admissions, student, and alumni analytics and reporting.
• Process student fellowship and assistantship entries and financial transactions.
• Serve as financial approver by making financial entries, processing reimbursements, etc.
• Provide support for budget monitoring and analysis, as needed.
• Place work orders and order and maintain office supplies.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment VISA.

CORE DUTIES:

• Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
• Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
• Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
• Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Create complex reports and spreadsheets which may utilize specialized software and systems.
• Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
• Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.
• May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.