Position Summary

The Office Administrator will be supporting a construction office project team. Will need to have good communication and organization skills and be capable of handling multiple responsibilities.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

• General office duties as needed to support a busy office of 15 staff
• Receptionist duties, answering phones
• Mail distribution
• Greet/Direct Visitors
• Office & Facility Management
• Ordering Office Supplies
• Catering
• Accounts Payable Processing

o Matching/Coding/entering invoices

oEmployee Reimbursements

oMaintaining PO’s

oDealing with Invoice issues

o Clearing Statements

oTruck tickets

• Performing other duties as assigned

Minimum Qualifications (Knowledge, Skills, and Abilities)

• Microsoft Office
• Excel
• Email
• Attention to Detail
• Reliable
• Positive Attitude
• Team Player

Preferred Skills (but can be trained on)

• Bluebeam or Adobe PDF Editing Software
• Viewpoint Accounting or Similar
• HCSS or Similar
• Payroll Experience/Time card management

Company Benefits & Perks

• Medical, Dental and Vision Plans
• Life Insurance
• Generous 401k contribution
• 100% Employee owned
• Volunteer Time Off

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

Note:

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.