We are looking for a Receptionist/Administrative Assistant who will perform a wide range of administrative and office support activities for members of the Department of Catholic Schools.

Essential Functions

• Plan and coordinate professional development and meetings for the Department of Catholic Schools and/or school personnel
• Maintain records for MSDE certification of Teachers, Assistant Principals, and Principals
• Research and maintain a spreadsheet of national professional conferences and workshops for educators
• Create and/or design documents including correspondence, reports, publications, etc.
• Assist with monitoring and updating of Rubicon Atlas (online curriculum)
• Assist in the updating of the Department of Catholic Schools Policy Manual
• Schedule and coordinate meetings, appointments, and travel arrangements for Associate Superintendent of Curriculum and Professional Development & Director of Instruction
• Collaborate on the preparation of documents for standardized testing
• Assist in the preparation of Continuing Professional Development course approval process
• Provide support by addressing questions and inquiries from school personnel
• Maintain travel mileage and expense reports for the Associate Superintendent for Curriculum and Professional Development and the Director of Instruction
• Offers general administrative support in collaboration with other Department Catholic Schools office staff

Position Qualifications

• Minimum Associates Degree
• 2-5 years’ experience in an administrative support role
• Previous experience in an educational setting (preferred)
• Proficient in Microsoft Office, Microsoft Outlook, and Google Docs
• Knowledge of principles and practice of office management
• Commitment to exemplary customer service
• Strong written and verbal communication skills
• Desire to participate in on-going training
• Teamwork with an emphasis on flexibility and adaptability
• Effective problem solving, prioritization, and decision making skills
• Attention to detail and accuracy

Education

• High School or better

Skills

• Calendar Management
• Coordinate Meetings
• Course Approval Process
• Create Correspondence
• Document Preparation
• Detail Orientation
• Expense Report Maintenance
• Google Docs
• Maintain Records
• Microsoft Office
• Microsoft Outlook
• Office Management
• Report Preparation
• Research Professional Associations
• Strong Attention to Accuracy
• Supportive of the Catholic Faith
• Travel Arrangements