Description

Open Position: Part Time Accounting Assistant

Direct Reports: None

Reporting To: Accounting Manager

FLSA Status:Hourly Non-Exempt

When Needed: Immediately

FT/PT: Part-time

On-site? On-site or Hybrid

Pay rate: $32/hr

Hours per Week: 15

Benefits Eligible? no

Why St. Thomas School?

You thrive in a fast-paced environment, working alongside others who share your ideals. You are inspired by children and appreciate their joy and energy. You enjoy making an impact and being part of something bigger than yourself. You believe that schools should be among the most innovative places on earth. And you are committed to excellence and professional growth.

We offer a competitive pay, professional development opportunities, and an extraordinary work environment.

If this inspires you, we’d love to learn more about you!

Who We Are:

Founded in 1951 and located on the east side of Seattle in Medina, Washington, STS is a private, non-sectarian school for Preschool through Eighth Grade students. Our educational journey is defined by a cognitively engaging program with an emphasis on developing character, leadership, and a passion for learning and achievement. Our highly regarded curriculum prepared students to excel at future endeavors while honoring the school’s long standing core values.

We commit to an inclusive and diverse community in which everyone can say, "I belong."We seek employees who are passionate, qualified, and offer diverse perspectives. We are particularly interested in the role education and a diverse learning environment play in promoting equity and inclusivity.

We Foster:

• A diverse, safe, and equitable school environment
• Actions and advocacy that support our Core Virtues
• Cultural competence, anti-bias, and social justice
• Intellectually curious and engaged global citizenship

Job Overview:

We are seeking a part-time accounting assistant committed to our mission of developing responsible citizens of a global society. Under supervision of the Account Manager and working directly with the Accountant and Accounting Manager, the Accounting Assistant processes data into the accounts payable system while maintaining AP files, assists in maintaining the student billing system, assists in development receipt processing, assists in payroll & benefits processing and assists in other essential functions of the business office.

Specific Responsibilities:

• Assists in the accounts payable process including filing documentation, ensuring proper approvals and entering data into the accounts payable system.
• Assists in the accounts receivable process including reconciling charges, contacting families, and reconciling billing schedules.
• Assists in the payroll process including time-card reminders and following up with payroll issues.
• Assists in processing of donation receipts including reconciling with the development office.
• Processes payments to benefits providers, including COBRA.
• Works with outside vendors to process employee fingerprints and background checks.
• Serves as a back-up to the Accountant for accounts payable & accounts receivable processing.
• Serves as a back-up to the Accounting Manager for payroll processing.
• Assists in employee benefits function including onboarding and annual benefits enrollment.
• Assists Business Office staff with regulatory filings.
• Regular school related duties including recess/lunch/arrival/dismissal supervision.
• Performs other duties as assigned.

General Responsibilities:

• Provides excellent customer service and is flexible in dealing with others
• Maintains 100% confidentiality at all times
• Establishes and cultivates community relations by maintaining open dialogue with all of the school’s constituencies
• Actively participates in the full life of the school
• Vigorously engages in their own professional development; is a life-long learner who enhances their skills, using state-of-the-art technologies to maintain high standards of performance to efficiently and effectively produce work products
• Is familiar with and complies with all policies and regulations as put forth in the school’s documents
• Since safety and security are everyone’s responsibility, takes all necessary and reasonable precautions to protect students, faculty, staff, equipment, materials and facilities

Qualifications

Required Education & Experience:

• High School Diploma or GED required
• Associates degree with Business/Accounting emphasis, or equivalent experience required
• Bachelor’s degree from an accredited four-year college or university a plus
• General ledger accounting and fund accounting experience a plus
• 3 years’ experience in Accounting/Finance/Business Office preferred

Required Knowledge, Skills & Abilities:

• Excellent verbal and written communication skills
• Strong attention to detail
• Strong analytical skills, self-motivation, creativity and the ability to work with minimal supervision
• Strong problem-solving skills
• Ability to be a team player
• Ability to work and communicate well with all levels of faculty and staff
• Ability to work and communicate well with students and families
• Ability to maintain confidential information
• Flexibility, maturity and a sense of humor
• Commitment to diversity, equity, and inclusivity
• Proficient at working in a Microsoft Windows environment (Windows 7 or higher), using Office (version 2010 or higher), including Outlook; ability to master common automated systems for record keeping, and confidently learn new technology; Experience with school-focused technology (Veracross) is a plus
• Ability to talk on the phone
• Ability to sit and keyboard up to 8 hours per day
• Ability to lift up to 30 pounds (full file boxes)

If this sounds like you, we’d love to hear from you. Please click on Apply Now on our St. Thomas School careers website and complete our online employment application. Then upload your résumé and a cover letter explaining why you are interested in and qualified for this position.

https://www.stthomasschool.org/about/careers

Thank you for your interest in St. Thomas School and this position.

Position open until filled.

No phone calls or drop-ins please.

This description is intended to describe the general content of and requirements for the performance of this position.

It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.