Development and Special Events Coordinator
Department: Office of Development
Reports to: Director of Development
Position Summary:
The Development and Special Events Coordinator coordinates events that strengthen the
community and yield financial resources for St. Paul Christian Academy. The Development and
Special Events Coordinator also serves as the school liaison to the Parent Council, St. Paul’s
parent volunteer organization. The Parent Council facilitates over 30 programs and events each
year, led by approximately 70 volunteers.
This position requires sensitivity to the dynamics involved with fundraising, successful volunteer
and event management, and the mission of the school. The Development and Special Events
Coordinator should have a passion for outstanding customer service and donor relations and
must work well with a large number of stakeholders. The Development and Special Events
Coordinator also serves as a member of the Advancement team, which is comprised of the
Office of Development, Office of Admissions, and Office Marketing and Communications.
The Development and Special Events Coordinator is critical to the efficacy and efficiency of the
Office of Development and should be committed to adhering to best fundraising practices,
process development, and accuracy. The coordinator must be self-starting and able to work
both independently and as a member of a collaborative team.
Job duties include, but are not limited to:
Special Events

• Manage major fundraising events related to the Office of Development and joint

fundraising events with the Parent Council. Currently, this includes the fall Pancake
Breakfast, Saints Cup (annual fall golf tournament), the Saints Bash (annual spring
auction and dinner party), and Grandparents’ and Special Friends’ Day

• Manage volunteer committees; assist in recruiting volunteers, when necessary
• Prepare agendas for and lead committee meetings
• Develop and maintain budgets; set event fundraising goals and sponsorship structure in

miscellaneous events including fundraising lunches/dinners, volunteer trainings, and
alumni events such as the annual Alumni Reunion

Parent Council Liaison

• Serve as school contact for the Parent Council
• Guide Parent Council leadership on budgeting, best practices, and school policies
• Coordinate Parent Council events with the school calendar, space reservations, and

Other Duties

• Collaborate with Office of Marketing and Communications regarding communication

plans and creation of print and online materials and other event-related collateral

• Maintain 3rd party event websites and event registration tracking

Requirements:
Essential requirements:
The Development and Special Events Coordinator will have a bachelor’s degree and a minimum
of 3 years of applicable work experience. S/he must also possess:

• mastery of MS Office applications and familiarity with Google Suite
• the ability to work independently
• the ability to meet deadlines and think strategically
• strong organizational and multitasking skills
• a positive attitude and strong work ethic
• the ability to maintain confidentiality and diplomacy
• the ability to work beyond regular school day hours

Other highly preferred requirements:

• experience working in a development or advancement department of a not-for-profit

institution

• familiarity with fundraising best practices
• experience creating and maintaining budgets
• experience planning and executing events, preferably for a not-for-profit institution
• experience with auction/event software
• excellent skills in organizing, managing, and motivating staff and volunteers

To apply:
Please send a cover letter, resume, and statement of faith to Ashley Larmer, Director of
Development, at alarmer@stpaulchristian.org.