Apply ONLY online at https://web.sjrstate.edu/onlinejobapplication.html, the College’s website to be considered for this position.

Primary Purpose

The position coordinates and provides comprehensive new student support to ensure student success

from first semester through program graduation. Specifically, this position supervises the Student

Center (except Bookstore) which includes monitoring the conduct of students and visitors; organizing

and maintaining recreational games and equipment; monitoring campus functions in extended hours;

assisting with registration; coordinating food services; facilitating communication between students and

Administration; advising the Student Government Association; and organizing special events and

activities for students. The position will oversee all campus programming including orientation, campus

tours, the registration process for all student organizations, and the supervision of the policies,

procedures, and events of all chartered student organizations.

Performs other duties and responsibilities as may be assigned or directed.

Apply ONLY online at https://web.sjrstate.edu/onlinejobapplication.html, the College’s website to be considered for this position.

Description of Duties and Tasks

Essential Job Functions

1. Supervise the Student Center. This includes monitoring conduct of students and visitors in

the Student Center, reporting emergency situations to appropriate College administrators or

staff, organizing recreational games, ordering equipment and repairs to equipment as

needed, maintaining bulletin boards in and around Student Center, providing general

information to students and public, and coordinating food services (snack bar and vending).

2. Create strategies for engaging students from first contact to graduation.

3. Assists students with learning new student orientation activities including registration,

financial aid, college services and academic programming.

4. Coordinate and participate in the campus tour program to engage potential students.

5. In coordination with the Offices of Academic and Student Affairs, oversee the development

and maintenance of the online and on-campus orientation content, including a

comprehensive pre- and post- online orientation experience for transfer students. In

addition, the coordinator will be knowledgeable in technologies that support orientation

functions.

6. Presents orientation sessions, ensures understanding of, and ability to use, MySJRState and

uses technology to keep students informed of dates, events, and actions.

7. Oversee and coordinate the Student Ambassador program.

8. Facilitate communication between students and appropriate College administrators,

departments, and staff.

9. Assist in the coordination, development, and implementation of various departmental and

college wide events, including, but not limited to Week of Welcome, Spring Fling/Fall Frolics,

and Commencement. This includes facility logistics and making presentations.

10. Organize and coordinate special activities for students. This includes but is not limited to

intramural sports, tournaments, special requests from faculty and speakers (i.e., Black

History Month).

11. Coordinate campus club activities and keep an activities calendar for the Campus. This

includes assisting with requisitions and other record keeping needs and ensuring campus

events are recorded on the College calendar.

12. Advise the activities of the Student Government Association including elections, meetings,

activities, finances, and coordination with other campus organizations and clubs.

13. Recruit and lead training for leadership development for club officers and advisors

14. Assist with club registration procedures in organizing and maintaining a smooth traffic flow

of students through the registration process, greeting and assisting students, monitoring

and assisting staff responsible for entering data.

15. Supervise and accompany SGA and club students to local, regional, state, and national

conferences which may include overnight travel.

16. Develop, prepare, and edit a variety of documents, forms, and operational procedures for

the Student Activities Office, which may also include, but is not limited to statistical reports,

brochures, pamphlets, flyers, newsletters, agendas, manuals, event programs, invitations,

and posters. Coordinate the dissemination and posting of publications related to student

clubs, activities, and affairs to students, staff, and the community.

17. Monitor budgets, maintain a variety of records regarding student activities and SGA

budgets, maintain accurate budget balances, records, statements and accounts; prepare

reports as needed or requested; review and audit financial transactions made by student

organizations on campus. Approve student requisitions and purchase orders.

18. Maintain appropriate contact with existing club advisors; promote the creation and

development of new clubs and identification of new club advisors among existing personnel;

develop and offer orientation meetings for new club members and advisors. Update and

maintain student advisor handbook as required.

19. Spearhead yearly campus awards ceremony to include collecting nominations for awards,

create invitations, programs, and awards certificates, secure facilities reservations and setup,

and coordinate reception afterwards.

20. Provides lead work guidance and assists in scheduling student workers. Supervise student

workers to ensure completeness, accuracy, and conformance with college/departmental

standards. Provides information, guidance and training on work processes and technical

procedures.

Marginal Job Functions

1. Serve on College committees as assigned.

2. Represent the College at various community agency meetings as required by College

Administration.

3. Serve as a liaison with college administration, academic personnel, and students as well as

community agencies, organizations, professionals, vendors, and other colleges to provide

community contacts for resources and referrals.

4. Assist with graduation ceremonies, as required.

5. Aid various departments with special events and tours on Campus.

6. Some weekend, early morning, evening hours and travel are required for this position.

Required Knowledge, Skills and Abilities

1. Ability to read the English language sufficiently to process all paperwork required.

2. Superior English language writing skills for completion of various written paperwork including but

not limited to drafting correspondence, record keeping, report writing, filing, etc.

3. Sufficient manual dexterity to be able to operate all office equipment including, but not limited to,

computers, fax machine, copy machines, and telephones.

4. Ability to receive telephone calls from the public and responds to inquiries and communicates with

co-workers and others by telephone.

5. Ability to speak in front of large groups and be heard and understood.

6. Ability to perform the entire above essential job functions, with minimal direct supervision, within

four weeks after the employee begins work.

7. Knowledge of the College’s mission, purpose, and goals and the role of the Student Activities

Coordinator in achieving them.

8. Knowledge of all student services available at St. Johns River State College.

9. Knowledge of or ability to learn relevant computer programs used (e.g., Microsoft Office, Banner).

10. Ability to organize large events and coordinate large groups of people.

11. Ability to drive college vehicles (including 15 passenger vans) and possess a valid Florida Driver’s

license with an acceptable driving record.

Ergonomic Requirements

This position requires the ability to grasp, lift and/or carry equipment weighing a maximum of thirty

pounds. It also requires bending, stooping, kneeling, and walking significant distances between

buildings and parking lots carrying equipment and supplies. Many of the functions are performed

standing and must have the ability to stand for up to three hours at a time. Tasks such as working at a

computer keyboard may require extensive wrist and hand movements.

Qualification Standards

1. Education – Bachelor’s Degree in related field, Master’s preferred.

2. Experience – A minimum of two years’ experience with student activities at the college level,

preferred.

Note: Comparable specialized training or experience may be substituted for the minimum qualifications.

The College reserves the right to change or reassign job duties or combine positions at any time.

Job Type: Full-time

Pay: $37,295.00 - $49,416.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Palatka, FL 32177: Relocate before starting work (Required)

Work Location: In person