Description

Job Title: Office Assistant 3

Department: Natural Resources 

Reports To: NR Data Technician 

Opening Date: May 3, 2023

Closing Date: May 17, 2023

SUMMARY: Primary duties include managing front office duties, assist visitors, and coordinate department communications with the community and public.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Regularly arrive to work on time and maintain front office coverage during office operating hours.
• Provide consistent, professional communication with harvesters and community members.
  • Use a multi-line digital phone system to answer inquiries and transfer calls to appropriate staff/departments.
  • Update and maintain front office voicemail recordings, fliers, and public memos. 
  • Moderate the Natural Resources department’s Facebook group and create timely announcement posts.
  • Organize incoming and outgoing mail and parcel deliveries, sort and notify staff as necessary.
• Keep the front office Outlook Calendar current.
• Monitor harvester eligibility and produce accurate shellfish harvester lists and tags.
• Assist harvesters with license requirements and screening processes.
• Efficiently collect, enter, and file documents of varying levels of confidentiality in filing system
• Perform accurate data entry when processing hunting tags, license stickers, gate keys, vessel registration certificates, identification cards, and fish tickets.
• Provide administrative support for meetings and events
• Other duties as assigned

SUPERVISORY RESPONSIBILITIES: This position has no supervisory responsibilities. 

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

· Must be proficient with office equipment and Microsoft Office software

· Effective written and verbal communication skills

· Efficient and Accurate word processing and data entry abilities

· Must follow instructions and respond to management direction

· Must treat others with respect and consideration regardless of their status or position

LANGUAGE SKILLS: Ability to read and comprehend simple instructions, short correspondence and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, another other employees of the organization.

MATHEMATICAL SKILLS: Ability to add and subtract two digit numbers and to multiply and divide with 10’s and 100’s. Ability to perform these operations using units of American money and weight measurement, volume and distance.

REASONING ABILITY: Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee will regularly be required to sit, and talk or hear; and is frequently required to use hands to finger, handle or feel and reach with hands and arms; and occasionally required to stand, walk, climb or balance, stoop, kneel, crouch or crawl. This position may occasionally require lifting up to 50 pounds. Specific vision abilities required by this job include close vision, i.e. clear vision at 20 inches or less; peripheral vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point) and an ability to adjust focus (ability to adjust the eye to bring an object into sharp focus). 

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level of the work environment is generally moderate.

OTHER: Casual business attire is required for this position.

DRUG FREE WORKPLACE: The successful candidate will be required to have a urinalysis for drug and alcohol screening in accordance with the Tribe’s Drug Free Workplace Policy.

INDIAN PREFERENCE: Indian Preference will be exercised in the hiring of this position in accordance with the Tribe’s Personnel Policies.

TO APPLY:  Submit. application packets including a resume and cover letter to apply@squaxin.us Contact, Human Resources for more information: 360-432-3865. 

Requirements

 EDUCATION and/or EXPERIENCE: Associate Degree and 1 year of office or clerical experience OR High school diploma/GED and 3 years of office/clerical experience